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Approval Process Maps
UCSC Campus Programs, Academic Units, and
Major Research Units
The accompanying process maps describe the steps proposed academic
programs, academic units, and major research units require for formal
approval. In general, the procedures for disestablishment follow the
same path as for establishment. Please see the campus
Guidelines for the
Establishment and Disestablishment of Programs and Departments for
additional detail.
Note: Participation by the UC Academic Senate, and the California
Postsecondary Education Commission are in many instances not included in
specific processes, however these entities have broad charges that may
allow them to assume a role in the review of any proposal.
- Five Year List
-
Undergraduate Degree Program Establishment
- Undergraduate Degree Title Change
-
Undergraduate Concentration, Minor or Combined Major
Establishment
- Undergraduate Major Discontinuance
- Graduate Degree Program Establishment
- Graduate Degree Title Change
-
Graduate Concentration for Parenthetical Degree Notation
-
Joint Graduate Program With California State University Campus
Establishment
- Graduate Major Discontinuance
- Degree Program Name Change
- Department Establishment
- Department Name Change
- Division Establishment
- School Establishment
-
College Establishment
- Organized Research Unit Establishment
- Multi-campus Research Unit Establishment
INFORMAL CONSULTATION
Informal consultation is an essential element of new program planning
and should be carefully distinguished from the formal processes
described in the maps. Faculty members are encouraged to consult widely
in the earliest stage of program development. The academic deans and
Vice Provost for Academic Affairs can offer advice and assistance
regarding proposal review criteria and standards, the most effective
forms of presentation, and the need to address concerns of various
audiences. The Vice Provost and Graduate Dean, Vice Chancellor of
Research (for Organized and Multi-campus Research Units) and Academic
Senate committee chairs are also invaluable resources.
In general, proposals that incorporate changes suggested during
informal consultations will travel through the formal approval process
more quickly, and information often requested during approval will have
been anticipated. The solicitation of preliminary advice should not be
confused with the formal approval process, and any communications
conveying support for a proposed program routed during this phase should
not be construed as constituting formal commitment.
DEFAULT PROCESS
Proposals may emerge that do not fall clearly into any defined
approval process. Faculty members considering submitting such a proposal
should consult, via their dean, with the Vice Provost for Academic
Affairs, who will determine the appropriate consultations and approvals.
PRE-APPROVAL PROCESS
1. Five Year List
Describes the procedures for submitting brief summaries of new programs
(both instructional and major research units) planned for implementation
within the next five years. The University Office of the President (UCOP)
annually requests contributions to the “Five-Year Perspective” that UCOP
subsequently submits to the California Postsecondary Education
Commission (CPEC).
APPROVAL PROCESS - ACADEMIC PROGRAMS
Undergraduate Level
2. Undergraduate Degree Program (Major) Establishment
The proposed degree may be offered by one or multiple departments and/or
divisions. New degree programs that are associated with the
establishment of a new department must negotiate both approval
processes. Proposals for a degree title new to UCSC (e.g., Bachelor of
Fine Arts) require approval by the Regents.
3. Undergraduate Degree Title Change
This applies to requests for changing/adding a degree title in an
established undergraduate program. This would include changing a
Bachelor of Arts (B.A.) to a Bachelor of Sciences (B.S.) degree, or
adding the B.S. to an existing B.A.. If a requested change requires a
degree title not currently offered by UCSC (e.g., a B.F.A.), then the
proposed change constitutes a request for establishment of a new degree
program and is subject to approval procedures for a new degree program.
4. Undergraduate Concentration, Minor or Combined Major Establishment
This procedure describes the approval of undergraduate concentrations
and minors, and the establishment of combined majors between two
existing major degree programs. Generally, Committee on Educational
Policy endorsement is sufficient to constitute approval, but the
Provost/EVC Office is involved when the proposed program is not based on
an existing major.
5. Undergraduate Major Discontinuance
This procedure describes the process to discontinue an undergraduate
degree major. Authority for the final decision is contingent on the
motivation for discontinuation. If discontinuation IS motivated by
fiscal considerations, the decision is made by the Campus
Provost/Executive Vice Chancellor. If discontinuance is NOT motivated by
fiscal considerations, the decision of the Committee on Educational
Policy is final. In all cases, declared students must be able to
complete the program and student catalog rights must be sustained.
Graduate Level
6. Graduate Degree Program Establishment
This procedure governs the establishment of any new master's or doctoral
level degree program. New programs for which establishment of a
department is proposed must negotiate both this procedure and the one
prescribed for the creation of a department. If the proposed degree
title is new to the campus, UC Regents approval is required.
7. Graduate Degree Title Change
This procedure applies only to the conversion of a non-terminal
master's, currently offered by a doctoral-degree-granting program, to a
terminal master's degree. The campus may approve such a change without
seeking off-campus endorsement. Any change or addition of a degree title
for an existing graduate program constitutes a proposal for a new
program.
8. Graduate Concentration for Parenthetical Degree Notation
This procedure concerns proposals to develop concentrations that lead to
parenthetical graduate degree notations. Consult the Graduate Council
for current specific procedures.
9. Joint Graduate Program with a California State University
Establishment
This procedure governs the establishment of a joint graduate program
with a California State University campus. Generally, programs of this
type constitute extensions of existing graduate programs.
10. Graduate Major Discontinuance
This procedure describes the process to discontinue a graduate degree
major. Authority for the final decision is contingent on the motivation
for discontinuation. If discontinuation IS motivated by fiscal
considerations, the decision is made by the Campus Provost/Executive
Vice Chancellor. If discontinuance is NOT motivated by fiscal
considerations, the decision of the Graduate Council is final. In all
cases, declared students must be able to complete the program and
student catalog rights must be sustained. UC Systemwide review may occur
if there are concerns the Divisional Senate is not or has not been
appropriately involved.
General Academic
11. Degree Program Name Change
This procedure applies to requests to change the name of an existing
degree program. The process is essentially the same for both
undergraduate and graduate programs, with the exception of Senate
consultation [with either Committee on Educational Policy (CEP) or
Graduate Council (GC)]. Proposals to change the name of
the sponsoring department must be separately (but may be simultaneously)
pursued.
Academic Units
12. Department Establishment
Departments are the principal administrative unit to which ladder
faculty and security-of-employment (SoE) lecturers are appointed. A new department may come about
in various ways; e.g., an existing program (and its supporting faculty),
currently housed within a sponsoring department, may grow to sufficient
size and strength to warrant the establishment of an independent unit.
Alternatively, faculty from several departments affiliated with an
interdisciplinary program may realign themselves and move to constitute
a formal unit. The campus may also seek to establish a new program,
anticipating that new faculty will be recruited (or existing faculty
relocated) to a newly-constituted department.
13. Department Name Change
This procedure governs the change of a department’s name.
14. Division Establishment
This procedure applies to the creation of a new division, housing
existing departments and programs. The proposal will specify the
existing departments and programs and/or any proposed new units or
initiatives the division will include. Approval of the division does not
constitute approval of any proposed new programs that might be housed
within the division. Proposed programs and new departments must each be
independently reviewed and approved.
15. School Establishment
This procedure describes the creation of a school. The proposal will
specify the existing departments and programs and/or any proposed new
units or initiatives the school will include. Approval of the school
does not constitute approval of any proposed new programs that might be
housed within the school. Proposed programs and units must each be
independently reviewed and approved according to the relevant
procedures.
16. College Establishment
This procedure describes the creation of a college. The proposal will
specify the existing programs and/or any proposed new units or
initiatives the college will include. Approval of the college does not
constitute approval of any proposed new programs that might be housed
within the college. Proposed programs and units must each be
independently reviewed and approved according to the relevant
procedures.
Research Units
17. Organized Research Unit Establishment
Organized Research Units (ORU) are single campus units providing
supportive infrastructure for interdisciplinary research complementary
to the academic goals of departments of instruction and research. ORU
proposals must be included in the campus Five Year List to inform UC
system wide planning. Consult with the Vice Chancellor for Research for
subsequent UCSC specific approval protocols.
18. Multi-campus Research Unit Establishment
Multi-campus Research Units (MRU) are units with facilities and personnel
on two ore more campuses and/or units with facilities located on a
single campus if faculty participation from other campuses is so
extensive as to give the unit a University wide character. MRU approval
requires on-campus and off-campus routing.
This page is maintained by the Office of Planning and Budget. Send comments and suggestions to Planning and Budget at
Betsy.Moses@adm.ucsc.edu.
Last reviewed on 4/15/09.
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