ADVISORY COMMITTEE FOR FACILITIES

January 9, 2001 Meeting Notes

Approved: 2/27/2001

Committee Members Present:

George Brown

Dario Caloss

Suresh Diffenbaugh

Lan Dyson

Jim Genes (for Steve Kang)

Gail Heit

Bill Hyder

Ed Houghton

Dave Kliger

Free Moini

Fran Owens

Tom Vani, (Chair)

Frank Zwart

Committee Members not Present:

Ben Friedlander

Dave Dorfan

Mathew Becker

Introduction:

• Meeting convened by Vice Chancellor Vani, Chair

• Introduction of new graduate student representative, Suresh Diffenbaugh

Consent Items:

1. Non-State Funded Lease

UNEX at Oxford Business Park (Santa Clara)

Sponsor: VC Simpson

• Lease is for additional classroom/equipment space.
• Lease has already been signed and space occupied since November.

• Committee consented to the approval of the lease however, space/facilities items need to be presented to the committee before they are implemented.

Information/Discussion/Report Items

2. Feedback / Follow-Up on the Growth & Stewardship Retreat

· General discussion regarding the effectiveness of the retreat.

· Attendees would have liked the Chancellor’s presence at the retreat. I was good to hear the academic divisions’ plans.

· Need to determine if this will be an annual event.

· Currently working on charge and membership of the Task Force.

· Growth & Stewardship Task Force deliverables should coincide with the campus budget process to allow for proper resource planning.

· Task Force will report directly to ACF and indirectly to PAC.

· Task Force role will be coordinated with Senate committee.

3. Agenda Planning for Winter and Spring (what ACF members would like to see in addition to the regular business items).

· Suggestions included:

a) Review of deferred maintenance priorities by ACF (including long term DM planning)

b) Whether the ACF should provide guidance for construction projects, especially considering the number of projects having cost overruns.

c) Timeline for decision making related to specific projects.

· Other suggestions can be forwarded to Fran Owens.

4. Planning for a Space Plan

Presenter: Fran Owens

Handout: Space Plan

· General discussion about what people would like to see in a space plan, which will help define a capital improvement plan beyond the current 5-year plan.

· Need to translate space needs into building programs. Prioritization is key.

· Need to discuss and address result of off-campus centers and summer enrollment on space plans.

· Plan won’t be discipline specific.

· Academic budget process will help inform space plan each year

· Considerations:

a) What do we want the campus build-out to look like in 10 years?

b) Adjacency/Clustering – Who/What programs should be next to each other?

c) What are the Short term planning needs while new buildings are constructed?

· Critical areas this year:

a) Humanities/Social Sciences

b) Natural Sciences

c) Administrative Space

d) Engineering

· Suggestions:

a) Add a “problem statement” to the space plan.

b) Reduce the number of options/variables on the table and focus on certain ones.

c) Look at future leasing needs. Possibly use funds to buy building(s) instead by pooling resources.

d) Feasibility of light-frame buildings.

e) Determine the magnitude of the short-term space problem.

f) Academic Division/BAS/SA needs for space for faculty, staff, and seismic relocations.

Member Items:

· Kerr Hall

Soon to be considered is the issue of what to do with Kerr Hall when PSB is complete. Use for short term academic needs? Administrative? Should the Graduate Division be moved? What about University Advancement?

Capital Planning is considering these units and is working on a space plan for Kerr. Scenarios will be available for ACF by the end of the quarter.

Next Scheduled Meeting:

· January 23 from 3:00 – 5:00 at 481 McHenry.