ADVISORY COMMITTEE ON FACILITIES

Introduction:

· Meeting convened by Frank Zwart, Acting Chair (due to Tom Vani’s absence).

· Notes from the January 9 meeting were distributed for review.

Consent Items:

1. Non-State-Funded Major Capital Improvement Program

· A previously approved agenda item (11/07/00 meeting) to renovate Baskin Engineering room 252 has been revised. The same renovations will occur in room 213 at no additional cost.

· Committee consented to the change.

Action Items:

2. Non-State Funded Capital Purchase

UNEX Building Purchase – 10420 Bubb Rd, Cupertino

Sponsor: EVC Simpson

Presenter: Robert Kemp

· Please note error on Project Summary Form. The amount should be a total of $20-30 million for the loan, not per year.

· UNEX currently leases the Cupertino building. The lease includes a purchase option that must be exercised before September 2001. Purchasing the building would be cheaper than rent, since the rent will be adjusted for market conditions initially and then increase annually for inflation. Loan payment would be fixed.

· CONCERN #1: No financial analysis was presented to Committee, but UNEX did work with Planning and Budget.

· CONCERN #2: How does this purchase and debt load effect UNEX and the Silicon Valley Center?

· The Committee recommended that UNEX begin negotiations to purchase the building. UNEX needs to analyze the two concerns and return to the Committee for final approval.

3. Brose Sculpture Donation

Sponsor: Lan Dyson

Presenters: Lan Dyson and Frank Zwart

· Donating family will pay costs to set up and install the sculpture. The Library will pay costs to maintain the sculpture (minimal). Location will be in the plaza in front of McHenry Library. Kiosk will be moved – preferably near the recycling area – at a later time.

· The Committee recommended approval of the Brose Sculpture Donation.

Status Reports From Committees and Working Groups:

4. Design Advisory Board

The following issues were discussed at the Design Advisory Board meeting:

· Citing for infant modular unit at the Granary (Child Care Center)

a) Hope that the modular unit is an interim solution to permanent child care facilities.

b) Considering location on east and west areas to preserve play yard.

c) Issue of a potential Child Care Building will be a future agenda topic.

· Improvements to Bus Stops

a) Improvements would allow bi-directional bus services.

b) Analysis showed six stops would require improvements.

· Brief on Academic Building Programmatic Logic and Review of Citing on Hagar/McLaughlin

· Discussed upcoming campus planning activities

ACF Committee members asked if the design advisory process should be revised (for non-buildings) and/or whether process needs to be explained to the Committee.

Items for the next Design Advisory Board agenda (2/27 meeting):

· Sculpture Policy

· Child Care Center Programming

Information/Discussion/Report Items:

5. 2002-07 State-Funded Major Capital Improvement Program

Presenter: Fran Owens

Handout: 2002-07 State-Funded Capital Improvement Program (MCIP for Santa Cruz)

· Capital Planning is preparing for the 2002-07 MCIP (deadline is in approx. 2 months).

· Emergency Response Center deferred two years, TEAM Center deferred one year, Improvements to Arts deferred off the chart. Infrastructure Improvements item is a plug to use up our funding allotment.

· Grim outlook on new bond measure for construction due to energy crisis and political issues. As a result, two plans will be done. One at a funding level of $145M, the other at $85M. The handout provided is based on $250M funding for 02/03 and $333M each year thereafter.

· Discussion regarding delay to Alterations Projects since Physical Sciences Building is delayed. May also defer Sinsheimer Seismic Corrections. Due to these project deferrals, the Emergency Response Center could be moved up (UCOP would OK this change, PPG needed by 4/1).

· The Committee indicated preference to move up the Emergency Response Center.

· If funds remain (expected to be ~$2M), should funds be used for higher costs associated with the Emergency Response Center and to add space to the Academic Building?

· The Committee indicated preference to do this.

· Donors anxious to donate funds to McHenry expansion and/or TEAM Center, which is on hold pending the 5-year plan. 2002-07 MCIP expected to be finalized in early summer.

· Infrastructure drives UCSC growth. We are underestimating our infrastructure needs. Preliminary capacity studies to begin in spring… may have some closure in a few months. Should funds held here be used to increase capacity?

6. Natural Sciences Space Planning

Presenter: Dean Kliger

· General planning principles given to Natural Sciences (NS) units were presented. NS determined that the 5-year capital plan did not meet their needs. NS would prefer building a larger, “cheaper” building to accommodate office space rather than the smaller, “expensive” addition to Earth & Marine Sciences (in the MCIP) and defer the addition several years.

· Approx. 110,000 gsf needed for the building (Nat Sci 6) to house Astronomy, Physics, SCIPP, Lick and Math (not Center for Adaptive Optics). Unsure if the smaller sized building would be feasible if funding isn’t available. May consider using the ISB/Nat Sci II for departments that would have moved into E&MS addition.

· Possible location would be the parking lot behind the Engineering Building or eliminate the Lick Shops, but would need to add those programs to the building.

· The Committee needs to decide priorities for buildings.

7. Holiday Inn Lease

Presenter: Gail Heit (for Jean Marie Scott)

Handout: Fact Sheet – UCSC Inn Lease Agreement

· “UCSC Inn” Would provide 250 student bedspaces and a campus conference facility. Administration of services would be contracted out however current labor contracts will be honored.

· The City of Santa Cruz was informed the day the lease was signed (end of January)

· Cost figures do not include any buyout of the City Transient Occupancy Tax (no such buyout is approved or offered)

· What are the transportation issues? Housing will consider possibly funding a transit stop near the Inn.

8. Disposition of Engineering Space in Physical Sciences Building

Presenter: Dean Kliger

· Engineering will occupy the Engineering Wing of the PSB since Cal-ISI funding specifically improves that space.

· PSB Release Space will be assigned as follows:

10,000 sq ft in Baskin Engineering (ETOX) will go to Engineering.

19,000 sq ft in Thimann is open to Nat Sci.

13,000 sq ft in Sinsheimer will go to Biology Expansion and others not fitting fully in thePSB

· Where will occupants go when Engineering Building construction starts (~10,000 sq ft)? Possibly Kerr Hall?

9. Space Plan for Hahn and the Bookstore

Presenter: Gail Heit

Handouts: Student Affairs Space Plan

· Student Affairs rents 22,600 sq ft off campus

· Other background items presented

· Detailed review of space plan handout given

· How do we stage moves to accommodate seismic upgrades?

· Discussion regarding moves involving the Bay Tree Bookstore, New Student Commons, and the Student Union (Redwood building and former bookstore building), as well as other occupants.

· Discussion regarding how the Learning Center works with academic units to develop quality tutoring.

10. Agenda Format for ACF Meetings

Presenters: Frank Zwart and Fran Owens

· Item deferred to the next ACF meeting.

11. Development of Campus Memorial and Sculpture Policy

Presenter: Frank Zwart

· Current policy only addresses memorials (e.g. plaques, benches, trees).

· A task force is needed to develop new campus policy addressing other potential donations and memorials to determine what should or should not be accepted and/or who should be honored.

Review of Upcoming Agendas:

· No upcoming agenda items were discussed

Member Items:

· No other items from the members were discussed.

Next Scheduled Meeting:

· February 27, from 3:00 – 5:00, at 481 McHenry.

ADVISORY COMMITTEE FOR FACILITIES

Review of Upcoming Agendas: