ADVISORY COMMITTEE ON FACILITIES

Introduction:

· Meeting convened by Tom Vani, Chair

Discussion of Notes from Previous Meetings:

· Notes from the Nov. 7, Dec 12, Jan 9, and Feb 13 meetings were discussed.

· There were no member comments and the notes were approved as written.

Status Reports from Committees and Working Groups:

1. Design Advisory Board Report

Presenter: Frank Zwart

· Further design considerations regarding the Child Care modular units for the Granary were discussed. General child care issues facing the campus were also discussed and a presentation of these issues will be made to ACF at a later date.

· Background discussion and updates were provided for the UCSC Silicon Valley Center.

· Dean McHenry Memorial (an Alumni Office proposal) was discussed. The memorial was originally intended to be built at the Arboretum when the Alumni Office set aside money for this project. The site has since changed to the McHenry Library and there have been changes to the design of the memorial. This led to the Committee bringing up various questions that need to be addressed:

Ø Do we want to work out this issue more broadly with the campus?

Ø What is the appropriate way to move forward?

Ø What is the process?

Ø Who ultimately decides?

Ø Should ACF be responsible?

Ø Should the Design Advisory Board be responsible?

Ø Should this issue even go before a committee?

Ø Is architectural approval needed for improvements?

Ø Is there a design issue?

Ø Should there be a Senate role?

Ø What about shared authority between the Design Advisory Board and the agency responsible for the given building?

Ø What should the level of student involvement be?

ACF Member Action Items:

Ø Gail Heit volunteered to research how other campuses handle student-fee supported space.

Ø Frank Zwart will propose a series of recommendations and present them at a future ACF meeting.

Ø For this Memorial, describe current plan to Chancellor/EVC for approval.

· Campus Land and Development Senate Committee working relationship with DAB discussed, as well as how to integrate respective groups’ efforts.

Information/Discussion/Report Items:

2. Agenda Format for ACF Meetings

Presenter: Frank Zwart and Fran Owens

Handouts: Standard Agenda Format

List of Anticipated Future Agenda Items

· Without comment, the ACF Agenda Format was approved as presented.

Anticipated Future Agenda Items Discussed:

· Classroom Subcommittee prepared recommendations for classroom media upgrades for 2001/02. Presentation should be made to ACF, which will then take recommendations to the Provost.

Unrelated Items Discussed:

· Desire to kick-off the short-term campus space plan planning process.

· Desire to establish basic, campus space principles

· Desire to survey existing space and note how it is being utilized. (Prefer to hire staff or use existing staff over bringing in consultants)

· What about incentives to faculty for sharing offices?

Ø Consolidate faculty

Ø Increase number of offices for incoming faculty

Ø Some/many faculty spend most time outside office already

Ø Does this promote more faculty time off campus?

3. Growth and Stewardship Task Force

Presenter: Frank Zwart

· Should starting point be programmatic needs (academic plans) or land use/capabilities?

· Will work on constraints so that they’re known when programs are being developed.

· Need to work in parallel on:

Ø Divisional goals/needs

Ø Effect on College space

Ø Appropriate land use

Ø Growth plans in each physical area

· A special, half-day meeting will be set up to discuss space plan issues (both long and short-term).

4. February 21^st Academic Senate Meeting

Presenter: Tom Vani

· Chancellor’s Points:

Ø CPEC doesn’t tell the whole story (it doesn’t measure administrative space, Center for Adaptive Optics space, Housing, Ocean Health building, etc).

Ø President guaranteed to bring our campus (and other campuses short on space) up to 80% CPEC, bond measure permitting.

Ø Yes, we are short on space.

Review of Upcoming Agendas:

· The “Anticipated Future Agenda Items” list was presented and discussed with Agenda Item #2 (discussion regarding the ACF Agenda Format).

Member Items:

· No other items from the members were discussed.

Next Scheduled Meeting:

· March 13, from 3:00 – 5:00, at 481 McHenry.

ADVISORY COMMITTEE FOR FACILITIES

Anticipated Future Agenda Items Discussed:

Review of Upcoming Agendas: