ADVISORY COMMITTEE ON FACILITIES

Introduction:

· Meeting convened by Tom Vani, Chair

Discussion of Notes from Previous Meetings:

· Notes from the February 27 meeting were discussed.

· There were no member comments and the notes were approved as written.

Consent Items:

1. Non-State Funded Lease

(Educational Partnership Center – DASCOM Lease Addendum)

Presenter: None

· EPC requesting to lease additional space (add room 220A) for storage.

· Lease addition was already signed, although nobody present knew when it was signed or who signed it.

· Since nobody from EPC was present (or anybody knowledgeable of the details), action was deferred until the next meeting.

Information/Discussion/Report Items:

2. 2002-07 State Funded Major Capital Improvement Program

Presenter: Fran Owens

Handouts: Space & Capital $ 2001-02 binder recently distributed

2001-06 State Funded MCIP

· Fran began with a presentation of the materials in the binder.

· Target dollar amount for the 02-07 MCIP not yet received.

· Future bond measure still uncertain and could be affected by the energy crisis.

· Fran requested feedback regarding what the campus’ priorities should be:

Ø Should the TEAM Center be the next highest priority?

Ø Should E&MS Addition be substituted with Nat Sci 6?

Ø Is the Arts Facility a priority (taken off plan by UCOP)?

Ø Should Infrastructure Improvements $$ be used to expand other projects? (over $80M identified for infrastructure improvements on campus – such as sewer/water/drainage/bridges/etc – but the amount in the 5 year plan is only $8M)

Ø Continue to have alteration projects or use $$ for new space? (If state funds are not used for alterations, then unit funds would need to be used)

· General state funds can only be used for alteration projects costing less than $35,000.

· The committee asked what funds could be used and expressed the desire to have a chart showing the types of funds that could be used for alterations/improvement projects.

· The committee indicated that it wants Housing-related alterations to come before ACF for review (including deferred maintenance projects).

· The 2002-07 MCIP will need to go before PAC in April

Ø Fran will come up with a few alternatives for ACF review, but requests input ahead of time.

Ø For the next meeting: each principal officer will have a chance to provide input into the plan.

3. Administrative Space Options

Presenter: Fran Owens

Handout: Administrative Space Planning (Primarily Kerr Hall)

· Space in Kerr Hall will be available soon.

· Can’t accommodate all units due to growth.

· Temporary academic space is still needed.

· Fran will present a few scenarios at a future meeting for member comment.

· Possible issues raised:

Ø Can Social Sciences Division remain in College Nine apartments? Can this be extended indefinitely or should they move to Kerr?

Ø Look at leasing space off-campus? Possibly lease a large block of space for a semi-long term period, which would have rotating occupants depending on needs. Note that funding needs to be identified in advance, since this is a major obstacle in lease negotiations.

Ø Should the campus lease warehouse space so various units could have storage off-campus?

4. University Relations Space

Presenter: Maria Kerschen

· 54 staff are currently housed in the Carriage House.

· Many offices have 2 or more occupants or have sub-standard working conditions.

· UR identified space available on Swift Street (approx. 3000 sq ft including shared areas), which may be leased for 3-5 years and would accommodate ~10 workstations.

· UR anticipates using the space for Gift Administration functions, but is still considering options.

· Cost is $1.25/sq ft, or $4500/mo not including utilities, custodial, networking, etc. Total cost estimated to be $6500/mo.

· One-time costs not yet determined… may need special networking capabilities. Estimate approx. $150,000 for one-time expenses.

· Multiple tenants should share in the one-time costs.

· University Relations will return on 4/10 with a project summary form for ACF approval.

5. Off-Campus Space for Housing

Presenter: Gail Heit

· Large warehouse and office space identified at 509 Swift Street.

· Housing has already submitted a lease agreement as a placeholder for the campus to possibly lease the building.

· Seismic evaluation currently in progress.

· There could possibly be 2500-5500 sq ft available for other campus units to lease. Similarly, Arts Studios could be accommodated there, too.

· Housing will return on 4/10 with cost information for discussion by ACF.

6. Child Care Overview

Presenter: Gail Heit

· Child Care would like more specifics from the committee regarding what information we would like presented.

· Discussion was deferred until the next meeting.

7. McHenry Memorial

Presenter: Frank Zwart

Handout: McHenry Memorial Project

Binder of renderings/pictures was passed around for review

· Brief presentation of memorial.

· Recommend establishing a sub-committee for future review of memorial projects.

· In this case (since no process exists) Chair Vani will talk to the Chancellor and Campus Provost directly to determine course of action.

Review of Upcoming Agendas:

· A review of the known agenda items for the next six weeks.

Member Items:

· No other items from the members were discussed.

Next Scheduled Meeting:

· March 27, from 3:00 – 5:00, at 481 McHenry.

ADVISORY COMMITTEE FOR FACILITIES

Review of Upcoming Agendas: