Introduction:

· Meeting convened by Tom Vani, Chair

· Introduction of new member and guests

Discussion of Notes from the Previous Meetings:

· There was no discussion of the prior meeting’s notes, since they were not distributed to members before the meeting.

Items for Action:

1. UCSC Extension Acquisition of 10420 Bubb Road, Cupertino

Presenter: Robert Kemp

Item changed to informational item – will be an action item at a later meeting

· 2-year option to purchase building expires in September

· $22M price negotiated in March; however, appraisal is due on May 18.

· Exploring back-stopping for debt service

Ø What are the Treasurer’s requirements?

Ø How does the campus’ debt capacity fare?

2. Space Options for Housing of Administration and Others

Presenter: Fran Owens

Handouts: Sample Scenarios; Campus Projects Affecting Admin Space in Kerr

· Kerr Hall cannot accommodate all units as planned in 1997 due to growth of units and changes to occupants.

· Timing Issues: Astronomy/Physics need to move out of Kerr when ISB is complete (Jan 2002) and SHR needs to move out of Communications by September 2002 in order to start Film & Digital Media renovations.

· Engineering Building to start in 2003 à Where do the trailers go?

Ø Some occupants move to Ocean Health

Ø Some space previously occupied will no longer be needed

Ø Some occupants need to go into Baskin, but where will they stay for ~1.5 years during construction?

· The 7 scenarios were summarized

· All proposals are expected to “fit” into space available in Kerr.

· Other options are needed to fully address administrative space requirements (i.e. modulars, release space, leased space)

· What are our preferences and priorities?

· Would housing SHR in Kerr be a disaster?

Ø Limited parking at Kerr for large number of visitors to SHR

Ø Hard to get to Kerr for the general public

· Looking for feedback (provide to Fran)

Ø What works/doesn’t work?

Ø Concerns?

· Timing: Need decision on who goes where by the end of May.

Status Report from Committees and Working Groups

3. Report on April 26 Design Advisory Board Meeting

Presenter: Frank Zwart & Charlie Eadie

· DAB liked improvements to Heat Plant expansion

· DAB did not like master plan for Inclusion Area D

Ø Base of campus should have rural character

Ø Better for public use rather than private

Ø Circulation issues

Ø To come before DAB again on 5/22

· Growth & Stewardship Task Force presentation

Informational/Discussion/Report Items

4. Interim Space Management

Presenter: Tom Vani

Handouts: Letter from Dean Houghton to John Simpson

· What is the best priority use of vacated space on campus?

· An evaluation sub-committee should be established to come up with guidelines, principles, and priorities.

The floor was opened up for questions/discussions/venting. A highlight of topics raised and issues discussed follow:

· Agreement needed on a process and timeline, with a firm begin/end date.

· How do we set aside self-interests to come up with a plan to advise PAC?

· Is guidance and direction needed from the Chancellor and EVC? Should they put some “weight” on various competing interests to guide process for making recommendations? Shouldn’t the campus leadership set priorities and vision of where we’re going?

· How do we judge what the highest priorities are?

· What spaces are to be considered? (Student Center, ISB, PSB, Adaptive Optics)

· Will applying this practice now affect planning progress of various groups? Should the release space policy apply only to the future?

· Is it even possible to come up with a set of principles that can be applied consistently?

· Can ACF just say that we need X additional amount of space and say that’s the determining factor? Will we ever get the resources?

· Are we willing to bear the costs associated with growth?

· Concern expressed that unless the Chancellor wants to make all decisions, no divisions would accommodate other groups if there was the risk that anyone could wind up going into the identified space.

· Campus needs to adjust to continual change in circumstances that may overtake planning done à need to take advantage of opportunities as they arise.

· Should all space across campus be looked at for better utilization and not just specific cases?

· How can we not keep all options “on the table” if we’re in a space crisis? Where do we vet the most important space needs?

· Are all spaces considered “green”? e.g. Can student-fee funded space be used for other purposes?

· Need to balance flexibility with predictability. Therefore, are some actions too late?

The committee was asked to give reaction to allowing the “old” Student Center to go forward as space for the Learning Center (a funded program) or to be reviewed for campus use.

· Will move forward to review Student Center space usage in 2 weeks at next ACF meeting. Units (Learning Center, Arts, Child Care, or others) will have opportunity to make their case on use of the space.

5. Child Care Update

Presenters: Elise Levinson, Lise Bixler, Dean Fitch, Mark Traugott

Handouts: Child Care at UCSC and Background Display

· Approx. 130 kids served on campus currently (and 40 at the Granary)

· 1993 plan recommended Center at Family Student Housing

· PPG developed in 1996.

· Financial feasibility done in 1999 (lead gift needed, with capital campaign)

· Working on site feasibility

· Child Care need projected to be 3000-3500 at build-out and are working on assumption that ~10% should be accommodated on campus.

· New Center would serve 112 kids, with a net gain of about 80.

· Working on financial plan (fundraising and UCOP pledge of matching funds)

· How long will building and fundraising take? What are the alternatives?

· What about converting the Student Center into a Child Care facility? (More timely and less costly)

· It was noted that the current Student Center occupants agreed to move to the “old” bookstore under the pretense that the Learning Center would move into the “old” Student Center.

· Student fees are paying for the old Student Center.

· Master plan finished for FSH playground, which will be upgraded over the next few years.

6. Current Off-Campus Leased Space Overview

Presenter: John Bono

Handout: UCSC Leased Property

· How does ACF want this information distributed?

· What should be included? All activities? Only when units move off-campus? Show proposed leases in progress?

· How should data groupings be done?

· Add approximate one-time costs?

· Post information to web?

· For next time: Identify office space available off-campus and prices.

7. Fund Source Uses

Presenter: Free Moini

Handout: Allowable Fund Sources for Renovations and Capital Improvement Projects

· No discussion

Review of Upcoming Agenda Items

· Handout of topics provided.

Member Items:

· No other items from the members were discussed.

Next Scheduled Meeting:

· May 22, from 3:00 – 5:00, at 481 McHenry.

ADVISORY COMMITTEE FOR FACILITIES

Matt Becker

George Brown

Dario Caloss

Suresh Diffenbaugh

Allan Dyson

Dave Dorfan

Ben Friedlander

Gail Heit

Bill Hyder

Meredith Michaels

Free Moini

Fran Owens

Frank Zwart

Item changed to informational item – will be an action item at a later meeting

Informational/Discussion/Report Items

6. Current Off-Campus Leased Space Overview

Review of Upcoming Agenda Items