May 22, 2001
Meeting Notes
Approved: June 26,
2001
Committee Members Present:
Jim Genes (for Steve Kang)
Ed
Houghton
Dave Kliger
Tom Vani (Chair)
Committee Members Not Present:
Introduction:
· Meeting convened by Tom Vani, Chair
Discussion of Notes from the
Previous Meetings:
· There were no comments regarding the notes from the 4/24 and 5/8 meeting. Notes were approved as written.
Items for Action:
1.
Non-State Funded Lease
University Relations
Presenter: Maria Kerschen
· Proposed lease at 509 Swift Street will be for three years, with a two year extension option.
· 14 staff (with 2-4 part-time students) are expected to move to the site.
· Any “freed-up” space in the Carriage House will be used to house new staff to be hired for UR and for the comprehensive capital campaign.
· Requesting initiative funding to cover costs, but have committed one-time savings generated in the division if initiative is not funded. ($66K/year, plus $140K one-time for renovations)
· Do not anticipate requesting central funds for Carriage House modifications/repairs depending on what happens with 2002 resource plans (trying to minimize work/costs)
· Trade-Off: Will not be able to go forward with deferred maintenance/roofing needs since one-time funds are now being used for lease costs
The committee recommended
approval of the lease.
2.
Non-State Funded Lease
Housing, Dining and Child Care
Services
Presenter: Peggy Asuncion
· Proposed lease at 509 Swift Street (same location as University Relations’ lease, same terms) for University Food Service.
· Relocating maintenance shop and giving them full-functioning shop.
· Budget already in place, since space is currently leased elsewhere for this purpose.
· Long-term plan to re-integrate these functions in North Campus.
The committee recommended
approval of the lease.
Informational/Discussion/Report Items
1.
MBEST Update
Presenter: Lora Lee Martin
· Building to be completed in 2-3 weeks; Moving in the 2nd week of June.
· 2000 square feet available at $1.25/sq ft
· 5000 square feet available at $1.10/sq ft at existing building (UNEX is moving out)
2.
Interim Space
Management
Presenters: Tom Vani, Linda Kittle, Gail Heit, John Halloway, J. Michael Thompson
Handouts: Role of ACF
Summary of Space Meetings (5/15, 5/16)
Administrative Space Needs
Concept drawing of a New Student Union Building
Evaluation of Wood Elements in & Baytree Bookstore and Whole Earth Restaurant (circulated – each member did not receive a copy)
Use of Student Center Space (colored floor plans)
EOP & STARS – Student Academic Support Programming Overview
Partial PPG for Bookstore
Learning Center 5-year Vision
· Role of the committee was briefly reviewed.
Ø Overarching principles of 1995 letter from Tanner regarding space planning principles are still valid.
Ø Purpose of administrative committee structure is to enable informed decision making.
Ø Clarification requested regarding where specific recommendations from ACF go next (PAC, EVC, etc).
· Summary of information gathered from 5/15 & 5/16 Space Meetings.
· Establishing space needs (3 major categories: I&R, Housing, Admin/Other).
· New Bookstore
Ø First 2 floor will encompass the Bookstore
Ø Third floor with house Ethnic Resource Centers (no release space created) and the Career Center (3300 asf released in Hahn, net gain to Career Center of 270 asf).
· Release Space
Ø Old Baytree: 7173 asf (mostly open space, needs remodeling and ADA/fire improvements). Original proposal was to put the Learning Center, STARS and EOP here (gain of 6000 asf) until swap with Student Union.
Ø Redwood Bldg: 2376 asf (2nd floor houses administrative offices – not ADA accessible, 1st floor houses the Whole Earth restaurant).
Ø
Hahn: 3322 asf
(from Career Center move out of 1st floor).
· If the Student Union swaps space with the old Bookstore, there is a net gain of 89 asf for the Student Union and a gain of 6619 asf for the Learning Center/STARS/EOP.
· Plan to move Community Rentals/Housing Marketing to Hahn (1518 asf).
· Seismic Issues: Second floor of Hahn needs to be evacuated in spring or summer of 2002. Some units will move to the Student Center temporarily during this time.
· Learning Center
Ø Wanted to create a “hub” for students and the community.
Ø Maintain Learning Center and other services if Student Center moved to Bookstore location à Expected increase in student services, otherwise wouldn’t have proposed the move.
Ø Maximize usage of space/location.
Ø Considering potential of new Student Union building (down the line) at the Redwood Building site.
Ø Is the move of the Student Center linked only to the placement of the Learning Center? No à Student Center could still move if LC doesn’t, but students reserve the right to “re-think” the decision to move. The centralized student union area was the primary consideration to the Student Center Governance Board, but they felt the Student Center should still be used for student services.
Ø Concern to Students: The original Student Center was paid from student fees. If the building is not used for students, what would the remuneration be?
Ø What can go into the Student Center? Don’t know the specifics of the original fee referendum.
· Due to ADA/Fire/other renovations, the moves will not happen right away, but will occur as space opens up and work is completed.
The committee decided to defer action/recommendation until September for use of the Student Center.
3.
Space for Administration and Others
Presenter: Fran Owens
Handouts: Scenario 8, Leasing vs. Modulars, Special Unit Needs, Estimates of Shortages
· Summary presented of new scenario for use of Kerr Hall.
Ø SHR moves to Carriage House or off-campus
Ø Advancement stays in Carriage House or moves off-campus
Ø PIO moves to Kerr
Ø Graduate Division vacates College 9/10 space
Ø Nat Sci vacating Engineering Space (yields ~4300 asf for Engineering)
· What happens to AHR when McHenry expansion begins?
· Handout of topics provided.
Member Items:
·
No other items from the members were discussed.
Next Scheduled Meeting:
· June 12, from 3:00 – 5:00, at 481 McHenry.