Introduction:

· Meeting convened by Tom Vani, Chair

Discussion of Notes from the Previous Meetings:

· There were no comments regarding the notes from the 6/26 meeting. Clarification was requested regarding the transit discussion. Notes were approved as written.

Items for Action:

1. Non-State Funded Lease

Colleges, Housing, Dining and Child Care Services

Presenter: Elise Levinson

· Lease space is at 3004 Mission Street (DASCOM Building)

· Approximately 30 administrative staff who have little student contact would be re-located there.

· This space is needed due to the Seismic retrofit in Hahn (the Hahn residents will stay on campus – other Housing Administrative staff will move).

· UCSC would occupy 18,000 asf of this building at a cost of ~$306K/yr.

· Should the campus consider purchasing the building? This idea was floated with the owner and further discussions will take place.

There were no objections and the committee recommends approval of the lease.

2. State Funded Lease

Academic Information System

Presenter: Gail Heit

· Requesting increase in space leased over previously approved request.

· Space desired is in the University Town Center (8,360 asf). This space does not accommodate ADS, which would like to co-locate with AIS.

· Lease would be for 2 years, with a possible extension of an extra 6 months. The space is fully furnished and would require a much lower investment of funds for furniture/renovations. The major item would be CATS wiring.

· The stated cost is $1.60/asf plus 25-cents/asf for triple-net; however, negotiations will likely guarantee a 20% discount on the rental cost.

· Requesting approval of the amount of space with the caveat that Francisco will check alternatives and look for lower priced space, possibly to be coordinated with ADS. Consider space in the Wrigley Building?

· The cost for ADS moves have not been incorporated into the budget and no funds are available.

· The University has an option to buy UTC (within 2-3 years).

There were no objections and the committee recommends approval of the lease, with the aforementioned caveat.

3. Space Assignment in Communications Building Room 114A

Presenters: Tom Vani and Ed Houghton

· Arts wants to take over this space, which is currently occupied by Photography Services. This space is in the middle of other space Arts will occupy in the Communications Building (Film and Digital Media).

· Photography Services and the Bookstore (the direct reporting line) do not support this action.

· Arts requests that ACF establish a sub-committee to review the best use of the space and determine whether it is currently underutilized.

· The Photo Studio was originally to go into the new Bookstore, but funding wasn’t available (state-supported activity).

The committee did not support the establishment of a sub-committee at this time. Recommend that the two principal officers discuss the issue to try to reach resolution. If resolution is not reached, a sub-committee will be established to review the matter.

4. Exchange of Rooms Between Cowell College and Humanities Division

Presenters: Tom Vani and Bill Ladusaw (as Bill Ladusaw and Dario Caloss)

· Background of the Cowell/Humanities space relationship was provided.

· Discussed space swap proposal (see letters attached to agenda). Noted that part of the space involved in the proposal is student-facility space, which is dedicated to a particular student (deceased).

· What are the broader principles? Who decides? What factors are important to consider?

· Is it even possible to come up with general principles for swapping space? Does the uniqueness of each situation preclude a set of general guidelines?

· There was general consensus that some space in this deal should have the name of the student the original space was dedicated to.

· The Stevenson Music Room (part of the proposed swap) is currently heavily underutilized.

The committee established a sub-committee (Jim Genes and Lan Dyson) to evaluate the space and report back on September 11.

Status Report from Committees and Working Groups:

5. Design Advisory Board

Presenter: Frank Zwart

· July 26: No meeting.

· June 21: DAB joined Growth and Stewardship; Discussed Inclusion Area D master plan.

· May 24: TAPS to pursue grant funding to improve 6-7 intersections across campus; Briefing on the evolving master plan at the Silicon Valley Center (need to establish a design review process).

Informational/Discussion/Report Items

6. Policy for Exchange of Space Between Colleges and Divisions

The committee did not want to consider this issue.

7. Housing on Inclusion Area D

Presenters: John Barnes and Jean Marie Scott

· Historical background provided.

· 2-stage RFP/RFQ process to select developer.

· Transitioning from completing the master plan to initiating the project.

· Want completion by Fall 2003.

· Issues: Red-legged frog; Habitat conservation plan.

· Request that staff and faculty be polled/surveyed for future sites regarding their housing preferences.

· Concerns raised about price appreciation and owners being able to realize market value upon sale.

· Citing: may see some roof-tops from main campus entrance (or from Granary).

8. Space Plan Discussion

Presenters: Fran Owens and Meredith Michaels

· In October, a process and timeline will be presented regarding the space plan and ten major concepts for the committee.

· Need to evaluate our current space situation and the campus’ growth plans.

· Detailed assessment of existing space would provide little benefit, so there will not be any tours of existing space.

Review of Upcoming Agenda Items

· Handout of topics provided.

Member Items:

9. Naming of the New Bookstore and Surrounding Buildings

Presenter: Gail Heit

· Received memo from users of the Bookstore and Student Center Area to have the entire area named “Quarry Plaza.”

· Request buildings in the area to be named: “Baytree Building,” “Baytree Conference Center,” and “Graduate Student Commons”

· “Student Union” would be the name for the old Baytree Bookstore.

The committee indicated its general support for the names/naming convention for the above buildings/locations.

10. Update on 5-year MCIP:

Presenter: Meredith Michaels

· UCOP is leaving the Team Center in the plan; however, the name of the project will be changed to McHenry Seismic and Renovation Project.

· UCOP is optimistic about the upcoming bond ($4.8B), where each segment of higher education would get $330M/year (not yet approved by Department of Finance). This model would add $20M for the Silicon Valley Center on top of the general bond funding.

· The Academic Building needs to be renamed to something including Humanities. Also, the cost per square foot has to be reduced to $210 (was $270, which was later lowered to $250). There is no official agreement on this amount, but the campus needs to make a legitimate, full-scale effort to show what could be done at that level of funding.

· The Emergency Response Center also needs to have a lower cost per square foot.

Next Scheduled Meeting:

· Tuesday, September 11, from 10:00 – 12:00, at 307 Kerr.

· Tuesday, October 2, from 2:00 – 4:00 at 307 Kerr.

· The 2001-02 schedule will be the 1^st and 3^rd Tuesdays from 2:00 – 4:00 in 307 Kerr.

ADVISORY COMMITTEE FOR FACILITIES

Allan Dyson

Gail Heit

Meredith Michaels

Free Moini

Fran Owens

Frank Zwart

Dario Caloss

Review of Upcoming Agenda Items