Introduction:

· Meeting convened by Tom Vani, Chair

Discussion of Notes from the Previous Meetings:

· Notes for the August 3, 2001 and October 2, 2001 meetings were approved without comment.

Status Report from Committees and Working Groups:

1. Design Advisory Board

· Item deferred until next meeting.

Items for Action:

2. Final Disposition of 12,500 asf in the Physical Sciences Building

Presenter: Tom Vani

· Request that a Space Evaluation Team be appointed to address the following issues:

Ø Who ultimately gets the space?

Ø What are the long-term and short-term uses for the space?

· Proposed Team members were: Bob Miller (Vice Chancellor, Research), Jean Marie Scott (Associate VC for Housing and Colleges) and Steve Davenport (Institute of Marine Sciences). Fran Owens would be staff to the Team.

· There were concerns regarding the appointment of Steve Davenport, since he is affiliated with Natural Sciences (one of the Divisions directly affected by the outcome of this decision). He was replaced with Ed Houghton (Arts Dean).

· The committee recommended establishment of a Space Evaluation Team comprised of the following members: Bob Miller, Jean Marie Scott, and Ed Houghton.

Informational/Discussion/Report Items

3. Long Marine Laboratories Overview

Presenter: Gary Griggs

· Gary Griggs provided a brief presentation of LML, which included the following topics:

Ø Background/Historical Information

Ø Programs and Samples of Research and Academic Activities

Ø Creation of the Seymour Marine Discovery Center and the Center for Ocean Health

Ø Partnerships with Government and Private Entities

Ø Future Plans: Coastal LRDP, USGS Coastal & Marine Group, Center for Ocean Health Phase II, and Housing (2 sets of 40-unit townhouse/condo rentals).

· Timeline:

Ø Expect to have LRDP to Regents in November 2002.

Ø Draft of LRDP completed in Fall 2001, with EIR in Spring 2002. Public review and comment would be involved throughout.

Ø Return to Coastal Commission for final approval in Spring 2003.

4. Room Exchange (Cowell College and Humanities Division)

Presenters: Space Evaluation Team (Lan Dyson and Jim Genes)

· Reviewed recommendation made for what the Provost/CAO and Dean needs to do (i.e. explore issues surrounding utilization and proctoring of Stevenson space for use as Music Room).

· The space exchange makes “business sense”

· Expect amendment to original request addressing issues outlined in Space Evaluation Team’s report to come back to ACF for final review.

5. Plans for the Student Center and Old Bookstore

Presenters: Space Evaluation Team (Bill Hyder, Meredith Michaels, Latrice Jones, Dario Caloss)

Handout: Student Affairs Programs for Old Bookstore/Redwood Building/Student Center Spaces

· Recommendations by the SET were:

Ø Concur with Student Affairs’ plans for trade since they were consistent with the original PPG. Student Affairs, however, needs to document the appropriateness of the use of the Student Center (under terms of financing) and provide a programmatic justification for the Student Center space to be used by the Learning Center.

Ø Process for assigning release space needs to include ACF consultation and is subject to periodic review. Evaluate space in terms of campus-wide needs.

Ø Consider highest priority and best use for the Housing Administration Building.

· The committee requested that Student Affairs review their proposed use for the Student Center to determine whether there is any flexibility to help other campus units, such as the Arts Division.

· Arts Division’s needs include large, open spaces for studios, which could be provided by the kitchen area in the Student Center.

· Student Affairs and the Arts will meet informally regarding the possibility for flexibility.

6. Space Plan and Space Management Principles

Presenter: Fran Owens

Handouts: Space Plan Schedule, Project Schedules for Upcoming Projects

· What are units’ needs in a space plan?

· What has to be done to plan for new buildings?

· A sub-committee was appointed to work on space plan principles and space management principles.

· Goals are to:

Ø Review past principles and discussions

Ø Draft new principles to bring back to ACF to start a space plan.

· Committee members are: Dario Caloss, Steve Kang, Dave Kliger, and an undesignated Student Affairs representative.

7. Non-State Funded Major Capital Improvement Program

Presenter: Fran Owens

· Item deferred due to lack of time.

Review of Upcoming Agenda Items

· Handout of topics provided.

Next Scheduled Meeting:

· Tuesday, November 6, from 2:00 – 4:00 at 307 Kerr.

· The 2001-02 schedule will be the 1^st and 3^rd Tuesdays from 2:00 – 4:00 in 307 Kerr.

ADVISORY COMMITTEE FOR FACILITIES

George Brown

Dario Caloss

Suresh Diffenbaugh

Dave Dorfan

Allan Dyson

Ben Friedlander

Gail Heit

Meredith Michaels

Free Moini

Fran Owens

Frank Zwart

Review of Upcoming Agenda Items