Committee Members Not Present:

Daniel Barnett

Suresh Diffenbaugh

Latrice Jones

Introduction:

· Meeting convened by Tom Vani, Chair

Discussion of Notes from the Previous Meetings:

· Notes for the December 4, 2001 meeting were approved without comment.

Consent Items:

1. Non-State Funded Minor Capital Improvement

Student Union (Old Bookstore) Upgrades

Sponsor: Francisco Hernandez

Presenter: Gail Heit

· Refer to project summary form included with the agenda for project details.

· Project entails only upgrades to the existing facility (no remodeling).

· The committee voiced no objections to the project.

Action Items

2. Space Evaluation Team (SET) Report

Permanent location of Chancellor and Senior Administration Offices

Presenter: Bob Miller

Handout: Space Evaluation Team Report

· Refer to handout for questions addressed by the SET and principles used in determining their recommendation.

· Assumptions used:

Ø The Chancellor’s Office will move out of McHenry at some point due to the seismic renovations (evaluating whether it would move back).

Ø Recommendations would take into account sensible budgetary (economical) considerations.

· Interviewed Senior Administrators in the Chancellor’s and Campus Provost’s Offices who would be affected by the move(s) to find out needs/concerns.

· SET made the following recommendations:

Ø The Chancellor’s Office should not return to McHenry.

Ø The Chancellor’s Office should move to Kerr with the firm intention that they will be permanent occupants. Other alternatives can be explored in the future if opportunities arise.

· The SET do not see any groups being significantly disadvantaged by their recommendation, since units already slated to move out of Kerr would provide sufficient space for the Chancellor’s Office.

· Hahn was not considered extensively as a possibility for relocation.

· We have three years to design renovations (at which time the Chancellor’s Office must move for the seismic work to McHenry); however, the existing space is suitable for administration.

· Parking is “easily accessible” via Core West, the Performing Arts lot or by building a small, dedicated lot near Kerr.

· ACF recommends adopting the SET proposal.

· The recommendation will be forwarded to the Chancellor and Campus Provost for their review.

Informational/Discussion/Report Items

3. Update on planning for Kerr Hall, Housing Administration Building and Engineering, and Administrative Space

Presenters: Fran Owens and Meredith Michaels

· Engineering units will remain on campus.

· It might be more sensible to move Natural Sciences units to Kerr temporarily, rather than Engineering (wiring needs, etc.).

School of Engineering

· Needs approximately 12,000 asf next year to accommodate needs.

· Expanding within Baskin Engineering (for a 2-3 year temporary period) makes more sense than Kerr.

· Suggest moving the Math Department, ACE Program and Science & Communication into Kerr, as these groups would have minimal (if any) relocation costs).

· Trailer occupants could be moved into Baskin Engineering

Film & Digital Media (02/03)

· CATS will move to Kerr temporarily.

· Staff Human Resources will move off campus.

Physical Sciences Building (03/04)

· Opens Fall 2003 – Winter 2004

· Provides additional space to Engineering

Engineering Building (04/05)

· Opens Fall 2004 – Winter 2005

· Math, Science Communication and ACE would move back to Baskin Engineering at this time.

Housing Administration Building

· Could have potential space available.

· Arts is interested in space; however, upgrades are needed.

· Housing would need to be compensated.

· Natural Sciences’ operations will be less efficient by being spread out in the manner described above to help Engineering with their space needs.

· Although Natural Sciences is willing to accommodate Engineering’s needs by making these moves, they are not willing to pay for the costs associated with their moves.

· There was general consensus that the unit(s) that benefit from these sorts of moves or from the addition of new space should be one of the first places to look for funds to pay the necessary costs.

· Units/Divisions must be willing to compromise in the best interests of the campus.

4. 2003-08 Major Capital Improvement Program

Presenters: Meredith Michaels, Fran Owens and George Brown

Handout: Possible Seismic Funding Schedule

· APC should be involved in timing/planning for academic space priorities.

· Consider looking at a 10-year horizon, rather than 5 years.

· The decision on what type of building comes next should be done in consultation with APC.

· A campus-wide academic plan is needed in order to set the capital plan, especially under build-out considerations.

· Seismic Renovations

Ø Revised funding schedule (see handout).

Ø Staging is the biggest issue affecting the timing.

Ø Is it a good idea to have two large lecture halls off-line at the same time? PSB may accommodate the needs.

Ø How do we handle closing the Stevenson Classrooms for one year?

Review of Upcoming Agenda Items

· Handout of topics provided.

Member Items

5. McHenry Library Expansion Update

Presenter: Lan Dyson

· Summary of 3-day planning session (12/13/01) provided.

· The latest scheme places most of the capacity activity in the “west wing,” the Chancellor’s Office side of the building, and classrooms on the first floor with a separate entry. This allows phasing, accommodations and everything to work.

· Discussions with UCOP will take place on January 11.

· As capacity space moves out, Library Administration will slowly relocate there, allowing stacks to move/expand from compact shelving areas.

6. Health Center Expansion

Presenter: Gail Heit

· Student Affairs has met with an architect regarding a possible second story expansion of the Student Health Center.

· This may trigger seismic renovations in the current structure.

7. Parking Behind Engineering

Presenter: Jim Genes

· There is now a fence around approximately 25 parking spaces behind Baskin Engineering to place Graphic Arts trailers.

· Was there any discussion about this?

· Information will be provided at the next ACF meeting.

Next Scheduled Meeting:

· Tuesday, January 15, from 2:00 – 4:00 at 307 Kerr.

· The 2001-02 schedule will be the 1^st and 3^rd Tuesdays from 2:00 – 4:00 in 307 Kerr.

ADVISORY COMMITTEE FOR FACILITIES

George Brown

Dario Caloss

Dave Dorfan

Allan Dyson

Graeme Smith

(for Ben Friedlander)

Gail Heit

School of Engineering

Housing Administration Building

Review of Upcoming Agenda Items

Member Items