ADVISORY COMMITTEE ON FACILITIES

Introduction:

· Meeting convened by Tom Vani, Chair

Discussion of Notes from Previous Meetings:

· The last ACF meeting was June 4. Notes for that meeting were approved via email. This is the first ACF for the 2002-03 year.

Action Item:

1. Non-State-Funded Major Capital Improvement Project

· Automated Planet Finder Facility

Sponsor: Dean Kliger

Presenter: Matt Radovan/Maureen Mclean,

· UCO Lick Observatory seeks approval to demolish the existing Astrograph facility at Mt. Hamilton to construct the Automated Planet Finder (APF) facility. The proposed APF facility would house a 1.8-2.5 meter (diameter) telescope that will be used to search for planets that are similar to the Earth. The new facility and telescope are needed so that UC astronomers remain “in the lead of the planet finding race”. Funding for the project will come from a contract with the United States Naval Observatory (USNO).

1. MCIP - Automated Planet Finder Facility (Continued)

· The existing facility was built in 1938 and uses a 20-inch telescope that is now obsolete. Only the smallest planned telescope (1.8M diameter) would fit in the building. Due to the building condition and size, it would be less expensive to demolish the existing facility and build a new enclosure than attempt to refurbish the building.

· The USNO contract will include money for the building enclosure and site work (~ $1.4M), the telescope (~ $3.0M), and a spectrograph (~ $2.0M). The project summary is specifically for the building enclosure and site work.

· Initial discussions suggest the project would meet all CEQA requirements for a categorical exemption.

· UCO Lick is working the funding details of the contract with the USNO.

ACF Recommendation:

· ACF approved the project in concept and gives conditional consent. UCO Lick must resolve the following issues and provide documentation before the project goes forward for the Chancellor’s approval:

o Summarize what is being approved. The project summary covers the cost of the site work and the building totaling $1.5M. However there is also equipment that will cost an additional ~ $5.0M.

o Provide a Capital Improvement Budget detailing the project cost.

o Provide an Environmental Impact Classification report.

o Provide a written documentation as to how cost overruns will be covered. Note that campus funds will not be used to cover cost overruns and that by signing the project summary the Chancellor does not commit any campus funds for the project.

Information/Discussion/Report Items:

2. Space for the Arts

Presenter: Dennis Artman

· Item was changed from an Action Item to an Information Item until all parties have had time to fully review the plan.

· Space allocations/reassignments are required for Arts, Housing, Student Affairs, and Imaging, Printing, Mail and Temporary Services (IPMTS) due to the construction of the new bookstore and construction of the Infill Apartments at Porter College.

· Housing will move out of the Housing Administrative Building into off-campus leased space.

3. Space for the Arts (Continued)

· The Housing Administration Building will be renovated to provide approximately 2,500 asf studio space for Arts and approximately 400 asf administrative space for IPMTS. Housing and the campus will pay for the renovations.

· IPMTS will also occupy approximately 900 asf in the Classroom Unit Building. Housing will pay for the renovations.

4. Space Management Principles

Presenter: Fran Owens

· The Space Management Principles were distributed by email. Comments previously received from committee members have been incorporated.

5. Update on the 2003-08 State-Funded Major Capital Improvement Program

Presenter: Fran Owens/Meredith Michaels

Handout: July 16, 2002 Meredith Michaels letter to MRC

· The July 16, 2002 Michaels letter to MRC was distributed at the meeting. (Other materials were included with the agenda).

· The previously approved MCIP was $180M (including Silicon Valley - $20M). $4M was added for a reconfigured Seismic Correction Phase 2 project. MCIP now is $184M.

· Changes to the submittal from what ACF recommended for approval last spring include:

o Fine-tuned costs for current projects (Engineering Alts Phase 2 increased $165K).

o Arts Facility addition and infrastructure plug numbers were reduced.

o Engineering Alts Phase 3 increased ~ $3M (plug). During May, ACF agreed to submit the project as is ($2.140M) but to annotate the campus copy regarding discussions surrounding the Engineering Alterations Phase 3 project.

o For next year’s submittal, costs for the Arts Facilities project will be fine-tuned. Further discussion can occur on whether to increase the Engineering Alts Phase 3 project above the $2.140M when more is known about the renovation requirements.

· The Humanities Building, Emergency Response Center, McHenry Project and Arts Facilities Additions are contingent upon Proposition 47 (Education Facilities Bond) passing in November. These projects cannot go forward if this bond measure does not pass. There is not another bond measure until 2004.

6. Design Advisory Board Update

Presenter: Frank Zwart

Handouts: Projects in Planning and Design Phases

Projects in Working Drawing or Construction Phase

· DAB has had five meetings since the last ACF meeting.

· Two small projects were reviewed; main entrance kiosk and MBEST entrance sign.

· Design of the Engineering Building was reviewed. The Engineering Building will be bid in five phases. Two phases have been bid and the project is currently under budget.

· Facility design has been approved and siting studies have been done for the Humanities & Social Sciences Facility.

· Inclusion Area D Architect has been selected.

· DAB briefed on Long Marine Lab, South Campus Historic District, and physical capacity space on Campus.

7. Updated Construction Chart

Presenter: Fran Owens

Handout: UCSC Major Capital Improvement Projects

· Updated Construction Chart was distributed. No discussion.

8. ACF Revised Charge, Subcommittees, Process, Meeting Schedule

Presenter: Chair Vani

Handouts: 2000-01 ACF Charge and Membership

Draft Revision of the Charge for ACF

· The Draft Revision needs a more general statement about property that UCSC currently occupies including leased spaces.

· The Classroom Subcommittee will be added as a fifth subcommittee that will report directly to ACF (the Classroom Subcommittee is already an established subcommittee of the ACF).

· ACF needs to define the charge for the Classroom Subcommittee:

o Define criteria for classroom utilization. Current classroom use appears to be based on faculty personal preferences and may not be the best use of the space.

o The Classroom Subcommittee may need a department chair or Dean to ensure the committee goals are in line with ACF.

o The charge of the Classroom Subcommittee needs to be clarified.

o Define fiscal responsibility.

ACF Recommendation:

· Capital Planning and Student Affairs need to analyze classroom utilization before the Classroom Subcommittee Charge can be changed.

· Once the utilization analysis is complete, ACF members Dyson and Hyder will review and update the Classroom Subcommittee Charge.

Member Items:

· Question about consulting on issues that must be reported to the Regents (as opposed to Regent Items). Concern about not having enough time to consult about the 5 year MCIP.

Next Scheduled Meeting:

· October 15, from 2:00 – 4:00, at 307 Kerr Hall.

ADVISORY COMMITTEE FOR FACILITIES