ADVISORY COMMITTEE ON FACILITIES

Introduction:

· Meeting convened by Tom Vani, Chair

Discussion of Notes from Previous Meetings:

· Notes for the November 5 meeting were approved as written.

Action Items:

1. UCSC Policy On Outdoor Commemorative Installations

Presenter: Frank Zwart

· University Relations (Development), Physical Planning and Construction, and Physical Plant (Grounds Services) have been working on the draft policy.

· The draft policy addresses “permanent” commemoratives but notes that the University maintains the right to relocate/remove commemoratives.

· The group plans to identify a list of acceptable commemoratives that would likely be approved without significant review.

· The draft policy does not specify guidelines for rejecting commemoratives.

· The draft policy does not identify the unit/person responsible for making decisions on commemorative installations.

· The policy will be revised and returned to ACF for final review.

2. Space for the Arts/Replacement Space for Arts and IPMTS

Presenter: Dennis Artman

· This item was previously presented to ACF at the October 1 meeting as an information item pending agreement of all parties. The agreement dated November 2002 was attached to the meeting agenda.

· All parties agree and have signed the document.

ACF Recommendation:

· ACF recommended approval of the space allocations.

Consent Items:

3. Non-State-Funded Minor Capital Improvement Project

· East Entrance Information Kiosk Site Improvements

Sponsor: Tom Vani

Presenter: Jule Tanner

· The project was required to address issues found during an EH&S review of the existing kiosk structure.

· The kiosk was termite infested and there were electrical and ADA issues.

· There was discussion regarding the use of parking fee reserves for this project.

ACF Recommendation:

· Without further comment, ACF gave consent to the project.

4. Non-State-Funded Major Capital Improvement Project

· Student Union (old Bookstore) Upgrades

Sponsor: Francisco Hernandez

Presenter: John Holloway

· The committee previously recommended approval of this project as a minor capital improvement in December 2001.

· The original project was intended to bring the buildings up to code for their intended use. As the project progressed, additional remodeling and building renovation needs were identified. At $551,000, the revised project is considered a major capital improvement project.

· The increase in student population in this area of the campus merits the use of these buildings as a Student Union, and the buildings are functioning very well for their intended use.

ACF Recommendation:

· Without further comment, ACF gave consent to the project.

Information/Discussion/Report Items:

5. Campus Planning Updates

Presenters: Charlie Eadie, Larry Pageler, John Barnes

· Several planning projects will be coming to the ACF in the near future:

o Arts Area Plan

o Core Capacity Study (update given today)

o Housing Market Study

o Campus Parking Study (update given today)

o Student Life Facilities Feasibility Study (update given at November 5 ACF meeting)

o Inclusion Area D Habitat Conservation

o Historic District Planning (update given today)

o Campus Transit Study (update given today)

· Completed planning projects include:

o North Campus Capacity Analysis

o Inclusion Area D Master Plan

o South Campus Charrette

· Future planning projects include:

o LRDP Update

o Campus-wide Endangered Species Act Compliance

o Area Planning

· There are also several City planning projects that affect the University:

o UC/Housing Task Force

o Master Transportation Study (MTS)

o Housing Element Update

o General Plan 2020 Update

· Update on Core Capacity Study:

o The current outside gross square footage (ogsf) of existing structures (including the new Engineering Building and the Physical Sciences Building which are currently under construction) is approximately 1.25M.

o The campus core could handle an additional 850K ogsf of new facilities.

o There are few sites that would handle larger science-type buildings. Many sites with small buildings will make the core build-out denser.

o The study accounted for pedestrian circulation patterns, assumed existing roads would be used, and assumed the current scale of the campus would remain the same.

o The study does not assume all space will be built upon. Some space will be reserved as open green space and other space will be developed as formal and informal outdoor gathering spaces.

o The study assumes Organized Research Units will use some space and therefore not all space is directly related to enrollment.

· Update on Campus Parking Study:

o Possibilities for three new parking structures: an addition to the existing Core West parking structure, a structure near Performing Arts, and a structure near Hahn.

o Need to identify how to distribute parking around the campus core versus remote parking. Also need to consider off-campus parking.

o Parking for Colleges 9 and 10 (including University Center) is tight.

· Update on Campus Transit Study:

o The campus received an $80 K grant from Cal Trans to study shuttle efficiency and how the UCSC transit system works with the Santa Cruz Metro. The campus will hire a consultant for this study.

· Update on Historical District Planning:

o Need to preserve and protect historical campus structures.

o New LRDP needs to document/address the character of the campus and historical building preservation.

o Studies have been performed to stabilize the Cooperage.

o One option being investigated for the Hay Barn is to take the falling structure down, rebuild it with steel clad in historic materials, and use it to store equipment for the Emergency Response Center (and other campus units).

Member Items:

· During the discussion of the East Entrance Information Kiosk Site Improvements project (Item 3), there was discussion about the progress of the lower campus signal project and the potential for a signal at the west entrance to the campus.

o The traffic signal at the intersection of Coolidge Drive and the Blacksmith Shop/Campus Facilities will be completed over winter break. Another signal will be installed at the Hagar/Coolidge intersection next summer. Both of these signals are funded by grants.

o The west entrance intersection is being monitored for turning counts to determine whether a signal is needed. If so, parking fee reserves would likely be used to fund that project.

Next Scheduled Meeting:

· December 3, from 2:00 – 4:00, at 307 Kerr Hall

ADVISORY COMMITTEE FOR FACILITIES

Approved January 7, 2003