DRAFT MINUTES

ACADEMIC PLANNING COMMITTEE

Meeting of November 13, 2001

The Academic Planning Committee met on November 13, 2001 at 9:30 am in room 481 McHenry.

Present: George Brown (Chair), Martin Chemers, Ed Houghton, Wlad Godzich, Steve Kang, Carol Freeman (CEP), Frank Talamantes, Dave Kliger, Alison Galloway (CPB), Bruce Schumm (GC), Steve Thorsett (COR), Lynda Goff, Jamus Lim, Bob Miller, Kathleen Dettman, Bob Meister (CPB), Max Ritchie (staff).

Absent: Betsy Moses

Guests: Galen Jarvinen.

1. Chair Announcements

The APC will review the proposed College Nine by-laws at the next meeting. Please preview and be prepared to comment.

2. Approval of October 23rd Minutes.

The draft minutes of October 23rd were approved without amendment.

3. Academic Departments and Programs: Guidelines for Establishment and Disestablishment.

Chair Brown provided the draft guidelines document for review. The goal for the day’s discussion was to identify issues that need to be addressed before the document is submitted for formal senate and division comments. Among the changes proposed are a more formal description of administrative/senate governance of colleges, and a regularization of college governance.

Major issues include:

• Agreement that a Program Committee sponsors a Programs of Studies. A charter document per Appendix A will specifically address this.
• Program Committee Reporting Structure. The charter document will describe the program’s reporting structure. Charter formats will be sufficiently flexible to address diverse reporting structures.
• Senate approval of Programs of Studies/Departments. New programs come forward through the Vice Provost of Academic Affairs and are transmitted to the Committee on Educational Policy (CEP) or Graduate Council (GC). Those committees would then consult with other key senate committees such as CPB. For the establishment or disestablishment of departments, CPB would be consulted explicitly.

Discussion points included:

• The draft Graduate Group proposal has been submitted to EVC Simpson by VPDGS Talamantes for comment.
• The WASC committee is preparing a 10-page proposal for the WASC accreditation process. This document will include project goals, a mission statement, and a review of the college structure.
• With respect to the planning process department chairs speak on behalf of their department faculty.
• The statutory authority of colleges allows them to act as a committee of the academic senate. They may impose graduate requirements beyond the degree and general campus requirements.
• No college currently administers a degree program. However, independent majors graduate through colleges.

Specific suggestions for revision:

• (p. 1 et. seq.) The definition of ‘service unit’ may be inappropriate. Alternate terms should be considered.
• (p.1) Do the colleges confer degrees? Is the student’s college designated on the diploma?
• (p. 5) With respect to department and/or program establishment and disestablishment, the consequence of dissenting opinions must be addressed.
• (p. 5) With respect to department approval, the parallel program approval should be addressed.
• (p. 10) In section III, Program Review and Program Discontinuance should be revised to indicate that CPB is not in the formal consultation loop, but of course may be consulted by CEP and/or the Graduate Council.
• (p. 11, 12) Sections 4, 5, and 6 need to be developed in more detail.

4. Members Items. No items were presented.

Attest: George Brown, Chair