Academic Support Planning Advisory Committee Meeting Notes

Date:  February 27, 2001

Time: 12:00 to 2:00

Location:  307 Kerr Hall

 

1.  Welcome

Members Present:  Francisco Hernandez, Lynda Goff; Barry Bowman, Kathy Jefferds, Karen Eckert, Lan Dyson

Staff Present:  Betty Rush, Ernie Hudson

Guests:      Galen Jarvinen – Planning and Budget 

                   Ilsa Kolbus – Environmental Health & Safety

                   Saladin Sale – Risk Management

 

2.  Agenda

     How will the committee receive and critique plans from the academic divisions?

 

     Summer Operations

Discuss the draft white paper on summer operations keeping in mind a possible recommendation on whether or not to accept state funding beginning Summer 2002.

    

     Campus Risk Management

Campus Risk Managers return to the committee for a second visit to present implementation strategies following from the earlier discussion.

 

3.  How will the committee receive and critique plans from the academic divisions?

Karen Eckert explained that the Executive Summaries for the Budget Plans are expected to contain only 10 pages for each campus division.  They will be posted on the Web and will also be distributed to campus Administrators as a package.  March throuth June will be the review time period.

 

It was determined that the committee would review the academic plans as they related to academic support issues and that Betty Rush would sequence packets for the committee’s review.

 

4.  Summer Operations

Galen Jarvinen discussed the “white paper” prepared on UCSC State-Funded Summer Instruction.  He stated that this was only one section of the “white paper” and this section prioritized academic issues.  There was much discussion of the issues including the continuing of the development of the paper and how academic support will be affected.  Next for the “white paper” would be to prepare discussions on other areas of Summer Operations and to fold in academic support issues. 

 

Ernie Hudson presented a draft of State Funded Summer Operations Transition Proposal which identifies Summer Operations currently offered compared with near-term transition proposals and with longer-term possibilities.  The committee was assigned homework for the next meeting, which is to look over the document and provide comments/add information on what should be offered in the way of academic support for the summer quarter.

 

The committee gave an unqualified approval for the Summer Quarter to begin in the summer of 2002.  The committee had some concerns that the campus might not be ready to fully implement the Summer Quarter by 2002.  After discussing the issues including that the goal of Summer Session is to grow and ramp up services, not necessarily to meet all goals in the first year of operations; and that in 2002, Summer Session operations will still manage the summer program, the committee gave an unqualified approval for the Summer Quarter to begin in the summer of 2002.  This information will be passed on to PAC.

 

Campus Risk Management

Ilsa Kolbus from EH&S and Saladin Sale from Risk Management returned to continue discussions of their proposals regarding Workers’ Compensation issues with the ASPC.  They recommended that the campus embark on a cultural change in the way it addresses issues related to Workers’ Compensation in order to reduce the anticipated financial impact on UCSC of the new system-wide based rate funding method for campus workers’ compensations costs:

 

They suggested that the Academic Support Advisory Committee direct a letter to Chancellor Greenwood requesting that the following campus actions be taken:

     1.  Commit the campus to:

- reduce losses to the workforce caused by preventable occupational injuries and illnesses and

              - continuously improve UCSC’s overall safety record.

 

2.  Request all Vice Chancellors and Deans to prepare injury prevention performance measures for inclusion in the annual evaluations of all managers and supervisory staff beginning in FY 2001-02.

 

3.  Require that attendance at initial and annual refresher safety training be mandated for all UCSC employees, including managers and supervisors, effective immediately.

 

4.  That a return to work program be implemented at UCSC.

 

The presenters were requested to work with Ernie Hudson to devise the plan for implementing these actions and to place the item on PAC’s agenda.

 

Next Meeting of the Academic Support Planning Advisory Committee March 13, 2001.

 

Tentative Agenda:

1.  Michael Tanner is invited to discuss student-services implications of the Silicon Valley Center.

 

2.  Follow-up of committee discussion “homework” of State Funded Summer Operations Transition Proposal, in what should be offered in the way of academic support for the summer quarter.