Date: November 21, 2000
Time:
1:00 – 3:00
Location: McHenry Library – Room 481
1. Welcome and Introductions
Members Present:
Francisco Hernandez, Tom Vani, Karen Eckert, Lynda Goff, Lan Dyson, Kathy Jefferds
Staff Present:
Betty Rush, Ernie Hudson
Guests: Campus
Provost John Simpson; Linda Kittle Strategic Planning; Materiel Management
Office, Lisa Rose; Risk Management Office, Saladin Sale; and Environmental
Health and Safety Office, Ilsa Kolbus.
2. John Simpson discussion of Committee Charge
John Simpson discussed that the membership of the Academic Support
Planning Committee is carefully contrived of Senior Campus Leadership. The committee is not just an advisory
committee, but an active committee that reviews issues brought to it, and also
identifies central administration issues under its purview. He sees the committee as a pair with the
Academic Planning Committee (same/similar committees will sometimes review the
same things). John Simpson said he
would drop in to the meetings at various times.
3. Discussion of Committee Minutes
The Published minutes will contain no details
of discussions, just the highlights.
The minutes will address the discussed topics, however the committee
should be able to say anything and it will not be reflected in the minutes.
4. Topics Discussed
· Discussion of Services for Disabled Students
Lan Dyson brought up the topic of Disabled
Students in particular as related to CATS and the University Library. There was a brief discussion about this
issue. This topic will be one discussed at a future meeting.
· Classroom Subcommittee Discussion
It was felt that this committee (Classroom
Subcommittee) should possibly be reconstituted and possibly report to the Advisory
Committee for Facilities. Perhaps the
Santa Clara Valley Regional Center should be included in these discussions.
· Colleges and Narrative Evaluations Reports
Francisco
stated that these topics would be presented at future meetings.
· Campus Furlough
John Simpson brought up this as a new topic
for discussion at future meetings.
Karen stated that the reason for closing the campus during the holiday
break was due to energy conservation issues in 1992. After some discussion about which committee should review this
issue, Francisco said that the Academic Support Planning Committee should be
the committee to review it.
· Campus Recruitment
John presented another campus issue of the
campus recruitment process and the time it takes to process recruitments. It was discussed as to which advisory
committee should address this issue.
Francisco stated that this committee should discuss the issue in the
context of the impact on Student Affairs, BAS, and other Academic Support
units. Discussion also concerned such
issues as staff retention issues, restrictions for search committees and actual
requirements, practices vs policies.
· Campus Planning Efforts for 2000-01
John Simpson discussed the campus planning
efforts to develop plans for 5-10 years related to the campus’ growth. He will be requesting help and advice from
this committee on the review of these plans for guidance on what these plans
will be.
· Convocation Topic
Suggested
by Lan Dyson
5.
Presentation of Priority Topics by Francisco Hernandez (2000-01)
ü Risk Management
ü Narrative Evaluations
ü College model for the
delivery of services
ü Next Major Housing Project
Development
ü Counseling Coordination
ü Academic support for the
Silicon Valley Regional Center
ü Campus learning center
ü Support services for an
expanded summer session
ü Report on current outreach
activities
ü Serving disabled students:
services and obligations of DRC, CATS and the University
ü University Library regarding
computing resources
ü Update on the Academic
Information System
ü
Updates to budget initiatives related to academic support
ü Campus Furlough
ü Campus Recruitment Issues
ü Campus Planning Efforts
ü
6.
Workers Compensation Presentation
Lisa Rose, Director of Materiel Management; Ilsa Kolbus, Director of
Environmental Health and Safety; and Saladin Sale, Risk Manager presented
issues related to campus Workers Compensation issues.
Rates:
· UCSC has highest rate of all UC’s
· UCOP
will begin allocating both base funding and actual costs to campuses in FY
2002.
· Campuses
will be responsible for differences between UCOP base funding and campus actual
rate.
· UCSC
will need to provide $195,000 in FY 2002 to cover differences.
· Unless
injuries are not reduced now, UCSC can project the differences to increase each
year.
Injuries:
· UCSC has highest employee injury frequency
of UC
· UCSC average injury severity is among
highest of UC
Reasons:
· Insufficient emphasis on employee safety in
workplace.
· Managers and Supervisors not evaluated for
safety activities and results.
· No financial incentives for investments in
injury prevention.
Recommended Actions of presenters:
· Financial
Incentives: Development of
equitable WC compensation cost allocation model.
· Cost Control:
Risk Management develop campus transitional work assignment program.
· Accountability:
Injury prevention performance measures in annual evaluations of managers
and supervisors.
· T raining:
Mandatory training for supervisors and managers on injury prevention.
· Executive Leadership:
Workshops and progress reports to executive management.
Committee Recommendations: After much
discussion by committee members it was decided that the Worker’s Compensation
Issue:
1. Be brought back to
the committee with alternative models for implementation of
recommendations.
2. Be reviewed again
by this committee to prepare for presentation and recommendations to PAC.
7. Next Meeting: Tuesday, December 5, 1:00 – 3:00, McHenry
Library, Room 481