INFORMATION TECHNOLOGY COMMITTEE MEETING AGENDA

OCTOBER 24, 2000

Time: 9:30-11:30

Location: McHenry Library - 325

 

 

1.   Welcome and introductions - Larry Merkley

 

2.      Expectations and background -- John Simpson 

 

3.      ITC Objective – For Discussion - Larry Merkley 

“Ensure that the campus investment in information technology meets

the evolving information needs of the campus community.”

 

4.   ITC task categories - Larry Merkley 

  1. Strategic analysis and planning process
  2. Integration with other Planning Committees
  3. IT Service Reviews
  4. Annual funding priorities to planning process
  5. IT Issues and opportunities
  6. IT governance structure -- Advice regarding continuance of the CIO, and the reporting relationships of various IT units  (Fall 2001) 

5.   ITC task management approaches - Larry Merkley 

 

·           High level, strategic overview

·           Use of ad hoc committees for each task

·           Situations used for lessons learned as case law to guide principles and policy

·           Action-oriented

·           Recommend to EVC and senior planning committee

·           Retreat as needed -- e.g. to review strategic plan data when ready

·           Two scheduled monthly meetings convened on the 2nd and 4th Tuesday of each month to June 2001.  To be held in McHenry 481.

 

6.   ITC Values - Larry Merkley 

  1. Campus interest as our common overriding focus
  2. Constructive, critical thought is an asset
  3. Process honesty - issues come to the group
  4. Participation - best efforts to be present
  5. Others 
  6. Agreement? 

7.      Activities to date - Larry Merkley 

  1. Data Warehouse Review - guidelines, process started
  2. FIS Review - approval in principle to proceed
  3. Wireless Pilot Study - implications for rate base review
  4. Citrix Review - implications for central admin systems coordination
  5. System Owner and Campus Coordinator meetings
  6. Support Staff -- Administrative Analyst, Stephen Hull 

8.   Getting started - Larry Merkley - Background information 

  1.    CATS Assessment Report, 1998 - Read for principles - system owner, IT service, accountability, coordinating process
  2. Campus planning process – Committee Structure
  3. UC 2010: A New Business Architecture for the University of California  - Can be downloaded from the internet at: http://uc2010.ucsd.edu
  4. Insights - CATS Budget Deficit Review, 1999

·        Cost models

·        Accountability

·        Contracting out

·        CIO

·        Coordinating processes

  1. Other? 

9.   Next meeting - Issues to discuss:

  1. Corporate Time – meeting scheduling software.
  2. Data Warehouse Review  – guidelines and ad hoc committee membership.
  3. FIS Review - guidelines and ad hoc committee membership.
  4. Wireless Pilot Project -- status report, discussion of possible implications, support for campus initiative discussed.
  5. Strategic Planning Process -- begin discussion -- purpose of review, how to proceed.
  6. Future meeting issues identified -

·        Citrix - lessons learned

·        Email in the rate base

·        A broader view of user interface

·        Others