INFORMATION TECHNOLOGY COMMITTEE MEETING NOTES

October 3, 2001

Time: 2:00-4:00

Location: Kerr Hall 307

I. Welcome and Introductions

§ Members Present: Scotty Brookie, Mark Cianca, Pat LeCuyer, Larry Merkley, Bob White, Kathleen Dettman, Terry Schalk, Bill Hyder, Bruce Cooperstein, Charlie McDowell.

§ Staff Present: Max Ritchie, Fana O’Halloran

II. Chair Announcements

§ An undergraduate student representative is needed for the committee. Larry has asked for suggestions or recommendations from committee members.

§ UC is looking for a new Human Resources system. An outside consulting firm has advised that this project may cost $80 million dollars. The HR system at UCSC is not a priority at this point, but if the state were to fund the project the group would support it.

§ Over the summer the UC was audited with short notice to report all IT spending dating back to 1987. Though it was difficult to report all IT expenses, a response was provided in that time frame.

III. Status Report

§ AIS Project- The AIS Executive Committee has not formally met yet. During the end of July and the beginning of August, consultants were brought in to work on a comprehensive draft implementation plan for the project. This should be finished by mid October, at which point Francisco Hernandez will solicit feedback. Ideally, a working test module will be online in June 2002, with full implementation by Fall 2003. Examples of working AIS programs can be found at Johns Hopkins University and University of Arizona.

§ The state is currently having budget problems, and UC has had many initiatives cut back this year. At this point, no one is sure of the implications.

IV. ITC’s agenda for 2001-2002 -

Chair Merkley circulated an email asking committee members to prioritize various issues that the group will discuss this year. High priority items were deemed to be ‘essential to achieve campus goals’. Medium priority: ‘important to the campus, but could be dealt with later’. Low priority: ‘Interesting idea, we'll get to it if we have time’.

High priority items included:

§ Policies

§ Security

§ Email

§ Oversight

§ Instructional Support

Medium priority items included:

§ Web presence

§ ECP

§ Network rates

§ Data warehouse

§ FIS

Medium priority items will be discussed at the next meeting. There were no low priority items.

High priority items discussed were:

• Policies: ITC will formally ask the LASSO group to provide a list of policies to protect various campus systems. Once that document has been reviewed, modified and approved, a recommendation will be made to PAC.

• Security: There were a number of failures and threats to servers with critical information over the summer and these issues need to be addressed. In addition, desktop security needs to be reviewed. The committee will examine where high risks are, and CATS may be called upon to step in when things are out of compliance. The Audit Office has a computer system with a set of security criteria that could possibly be used as an example.

• Email: After the September 11^th attack on America, the Chancellor wanted to email all students, faculty, and staff on campus. She was disappointed to learn that this currently was not possible. This emphasizes the need for a comprehensive Directory Services program. Janine Roeth and Pat LeCuyer will make a presentation to ITC on 11/20 with specific recommendations regarding email, and an update on the Email Advisory Team. These recommendations will be examined and later presented to PAC.

• Oversight: IT spending throughout campus, and especially in large units such as CATS should be monitored. CATS will present a mid-year report with expenditure information to ITC. In addition to budget oversight, accountability of services will also be examined.

• Instructional Support: Bruce Cooperstein will co-chair an Instructional Support (IS) group to work on a governance model that will detail vision, aspirations, and recommendations for what the IS next steps are. ITC will review and comment on this document and present it to PAC. Bruce’s co-chair is not yet determined.

V. Other Committee Business

• Unresolved issues from today's discussions - Actions needed?
• New Business?

VI. Next Meeting: Thursday, October 25, 2001, 10:00-12:00, McHenry Library, Room 481

VII. Adjournment: 4:00 PM