INFORMATION TECHNOLOGY COMMITTEE MEETING NOTES
February 14, 2002
I. Welcome and Introductions
§ Members Present: Bob White, Pat LeCuyer, Larry Merkley, Terry Schalk, Bill Hyder, Charlie McDowell, Mark Cianca, Kathleen Dettman, Bruce Cooperstein, John Rodrigues, Scotty Brookie, Bob White
§ Guests Present: Dan Snodgrass, Chuck Piotrowski, Don Calerdine
§ Staff Present: Max Ritchie, Fana O’Halloran
II. AIS Update – Mark Cianca
SCT has looked closely at the Exeter product, and are now looking to incorporate it into Banner. Initial plans are to integrate both products within 5 years.
The Policy Guidelines for Blocking Network Access have been approved, and are ready to be initiated. A letter will be sent by CATS to Assistant Deans soon asking them to designate someone in their division to be a security contact.
IV. Information Asset Management – Chuck Piotrowski
Chuck presented the
group with an overview
of how information is managed on campus, and detailed his
role as Records Manager on campus.
V. Document Management System (DMS) – Don Calerdine
Don presented the
group with and overview
of the DMS, which started its operations in the Chancellors
office recently, and is now providing great benefit to many people in that
unit.
It was noted that
though all paper correspondence is recorded in the system, not all emails are
recorded as such.
Don is working on a
plan that would rollout DMS all over campus within the next 3 years.
It was agreed that
ITC would form a small group to collaborate units on campus who are working to develop document management systems,
such as Student Affairs and Colleges, Housing, Dining and Child Care
Services. At a future meeting, ITC
formalize this group membership and charge
VII. Next Meeting: Thursday, February 18, 2002, 10:00-12:00, McHenry 481.