INFORMATION TECHNOLOGY COMMITTEE MEETING NOTES
September 27, 2002
I. Welcome and Introductions
§ Members Present: Larry Merkley, Mark Cianca, Terry Schalk, Pat LeCuyer, Bill Hyder, Kathleen Dettman, Bob White,
§ Guests Present: Chuck Piotrowski
§ Staff Present: Max Ritchie, Fana O’Halloran
II. Electronic Document Management System Update - Chuck Piotrowski
Chuck provided the group with an
updated report on document
management on campus.
The ITC supports Chuck to draft campus requirements based on DoD 5015.2-STD Records Management application, which can be found at the following URL: http://jitc.fhu.disa.mil/recmgt/standards.htm
Chuck will work with Environmental Health and Safety, who could serve as a pilot to the campus if they decide to acquire a system. He will help them get standards written, find a vendor, and perhaps integrate that into a campus standard.
To learn more about how things are done in different units, a campus survey will be sent out soon asking about processes for document retention.
III. AIS Update – Mark Cianca
Over the summer, UCSC licensed Peoplesoft as the vendor for AIS. They will provide three enterprise systems to the campus. The first deals with student administration, has six separate modules, and provides a large breadth of functionality. The second is an enterprise portal that provides framework for the infrastructure of a campus portal. Finally, components of customer relations management including help desk and online marketing will be provided. All of these applications are installed on UCSC servers.
Starting this fall, a six-week FITGAP process will begin, which will generate critical gaps in implementation. The executive committee expects 100% staff and faculty to use the new system and that financial aid will be packaged using Peoplesoft in 2004-05.
VI. Next Meeting: October 17, 2002, 8:00-10:00, Bay Tree Conference Room A