Time: 12:00 – 2:00

Location: 481 McHenry Library

I. Welcome and Introductions

§ Members Present: Larry Merkley, Mark Cianca, Lee Jaffe, Phillip Stark, Kathleen Dettman, Pat LeCuyer, Bill Hyder, Terry Schalk

§ Guests Present: Peter McMillan, Scott Morris and Scott Nostaja from AVCOR

§ Staff Present: Max Ritchie, Fana O’Halloran

II. Staff HR/Recruitment Management System – Peter McMillan

Peter and representatives from the independent consulting firm AVCOR presented an update on the development of an improved Staff HR/Recruitment Management System. The project plan laid out in the presentation is nearing its midpoint, and a recommendation is expected in mid December. It is likely that implementation planning will last between 6 and 8 weeks after that, and that the system will be completely functional about 6 months after the implementation planning process is finished.

Some of the principle objectives for the project include not redistributing work from Staff Human Resources to divisions, and reducing administrative activities. It was noted that people from all over campus are part of the project team.

A component of this project, a new online job database and application tool for the campus went live last week. It can be viewed here: http://jobs.ucsc.edu/jobpostings/

Peter will be back to present the final recommendation when it is completed.

III. IT Investment Priorities

The committee continued its discussion of campus IT priorities. Larry is compiling the feedback he received from the task assigned at the last meeting, and will pass it along to the committee when it is completed. He provided another document for the group to consider. It lists possible IT investments which he would like committee members to break down into one of four groups; essential to the campus, important to achieve campus goals, useful – but can wait, and not possible with IT funding. The goal of this task is to have a shared understanding of what projects should be prioritized with ongoing, one time and other possible sources of funding, should they become available. The committee will continue this discussion at a future meeting.

IV. Other Committee Business

Unresolved issues from today's discussions - Actions needed?
New Business?

V. Next Meeting: December 11, 2002, 3:00-5:00, 481 McHenry Library