INFORMATION TECHNOLOGY COMMITTEE MEETING NOTES
October 22, 2003
I. Welcome and Introductions
§ Members Present: Larry Merkley, Phillip Stark, Charlie McDowell, Pat LeCuyer, Bill Hyder, Kathleen Dettman, Mark Cianca, Max Ritchie, Bob White
§ Guests Present: Janine Roeth
II. Campus Network Security Audit Review - Janine Roeth
The Internal Audit office completed a review
of campus network security and submitted a report to the Campus Audit Committee
late last spring. All proposed concerns
were concurred with by CATS, and what would now be ITS. A summary
of the audit report was distributed to committee members at
the meeting. Currently, significant
progress has been made in security improvements to the Data Center, the initiation
of enabling technology projects, and the creation of draft policies that define
security and responsibility. Another handout was distributed that outlines
where Enterprise
and Distributed systems currently stand, and what is in store for their future.
It was suggested that a meeting be held with IT security people across campus to discuss how to respond to problems and use a shared knowledge base, instead of solving a problem that had already been resolved somewhere else on campus in the past. The proposed Enterprise Systems Coordinator position is still under discussion and could help disseminate this information. The position would also manage many tasks, including: providing information to system owners concerning campus policy and system standards, assisting system owners in rating their systems, and helping system owners determine appropriate standards.
III. Portal Steering Committee
ITC approved a draft appointment letter for the new Enterprise Portal Steering Committee. Mark Cianca will chair the committee that will oversee the implementation of the campus portal. The specific tasks that they are charged with include: establishing roles and responsibilities, establishing communication and change management guidelines, and considering issues related to a roles-based presentation of information and services to portal visitors.
Mark provided ITC with a brief AIS update. AIS will go live November 3rd with reduced functionality including the course catalog. The functionality will be expanded to include admissions on November 17th.
The Executive Budget Committee has been working with AVCOR Consulting on a number of IT issues since the inception of the project early this year. ITC would like to be more involved in the process and have invited representatives from AVCOR to the next meeting to discuss their findings and recommendations for the future.
In addition to the EBC process, ITC will continue to review
the Campus Wireless Policy, and the Electronic
Communications Policy for the campus, which will be available soon. ITC will
monitor the progress of its working subcommittees: Network and
Telecommunications Services Advisory Committee, Learning Technology Committee,
and the Web Presence and Portal Readiness Committee.
ITC will continue to be updated on systems
development activity such as AIS, Graduate Studies, Time & attendance, and
the Recruitment Management system.
CruzTime is scheduled for a three-year review, and possible directions
will be discussed. The group will hear
a progress report on IT Services consolidation and ITS transformation including
data analysis of IT services, service models, and ITS structure. Finally, the progress and plans for Campus
IT infrastructure projects including the portal (directory and web presence),
email, security, and data center will continue to be topics of discussion.
V. Next Meeting: November 12, 2003