Time: 3:00 – 5:00

Location: 481 McHenry Library

I. Welcome and Introductions

§ Members Present: Larry Merkley, Phillip Stark, Charlie McDowell, Pat LeCuyer, Bill Hyder, Terry Schalk, Bob White, Max Ritchie

§ Guests Present: Peter McMillan, Eric Robbins, Scott Morris, Lisa Bono

II. Recruitment Management System Update – Peter McMillan

Peter provided the group with an update on the Recruitment Management System. The goals for the project are to decrease the time from posting to filling an open position on campus, and to improve the process and communication between applicants and the campus. The campus has signed a contract with PeopleAdmin to help deliver this application through the web. PeopleAdmin is working to implement a similar system at UCSB. The system is expected to be rolled out sometime this spring and should reduce service centers costs by approximately 25%.

III. Time and Attendance – Scott Morris, AVCOR

Scott presented the group with an update on the Time and Attendance System. He demonstrated how the current process flow works, and how the process has been redesigned to improve efficiency. The expected benefits are: improved accuracy, management and tracking of key data; improved control of overtime expenses, reduced time to investigate and resolve issues; and cost savings related to service center reduced headcount. A vendor has not been selected. Once that happens a project implementation plan will be developed.

ITC members suggested that the time and attendance group solicit input from the campus community on the project, and especially get input from supervisors of non-exempt employees and students. ITC stated that the governance of this project could be improved, and encouraged the formation of a steering committee and the selection of a project manager before a vendor is selected. Once governance is in place, a project plan and cost analysis should be done.

IV. NTSAC Chair

Bill Hyder has assumed new responsibilities in the Executive Vice Chancellor’s office and a replacement committee chair for the Network and Telecommunications Advisory Committee is needed. ITC members were asked to brainstorm about a possible replacement. If there is no alternate chair, there is a risk that Bill will be pulled from the group altogether with no notice.

V. Next Meeting: January 14, 2004