related info
Centrally Funded Recruitment Packages for Senate Faculty
Central funds will provide funding for the full authorized salary, start-up, and FRA/ZIP components of the approved offer for any currently authorized recruitments and future authorized recruitments for Senate Faculty.
More specifically:
- Salary costs: Funding will be provided effective with the start date of a successful hire from authorized recruitments. The center will provide support to cover the regular salary costs for senate faculty and the division being liable for any additional costs relating to Associate Dean or Academic Administrator appointments within the division. At year end, BAP will review the Senate Faculty payroll costs with the divisional finance manager, and return to the center any salary savings from reduced appointments or separations, barring approved exceptions, including course buyouts and FSREP programs.
- FRA/ZIP: Both FRA and ZIP will be funded on a reimbursement basis within the fiscal year that expenses post to the division’s operating ledger. FRA is a payroll expense and will post as faculty request FRA payments. For ZIP expenses, the 1/10th forgiveness for eligible faculty will be posted on an annual basis for the duration of the loan.
- Start-up packages: For hires with a FY24 start date or later, faculty startup will be issued as a line of credit to the faculty member, available for drawdown. For any offers made after the date of this letter, startup will be time limited to the first five years of active employment or the effective date of a positive tenure decision, whichever is longer. For faculty hired with tenure, startup will be time-limited to the first five years of active employment. Central funds will be provided at fiscal close of each year based on expenses incurred in that year. For previously authorized hires, startup distribution will occur as documented in the appointment letter, with central funds covering any unallocated remaining portion. In the event a faculty member separates employment, any unspent balance or unallocated balance will be returned to the center. This applies to current faculty and future hires.
Divisions are expected to include benefits costs in their start-up requests. Benefits coverage on start-up funds will be honored for the first five years of professorial appointment for faculty that have signed offer letters on or before August 21st 2024, the date that benefits pool decentralization was announced.. - Renovation costs: Central funds will be provided for startup lab/office renovation costs and allocated upon approval of the Capital Project Summary (or on receipt by the Budget Office of PPDO quotes for “repair and replace” projects within the recruitment authorized amount).
Faculty Provision Management
On a rolling basis going forward (as faculty FTE provisions become open through separations, including retirements), a record of the divisional affiliation will be maintained for three years. This record keeping of Rolling FTE is for information purposes only. These rolling FTE are available, but not authorized. We will continue the practice of requiring requests for authorization to recruit, through the annual faculty FTE
authorization cycle. The Rolling FTE provisions will be the main resource to be tapped for off-cycle recruitments, second hires, partner hires, etc. If there are no such divisional provisions, then a request for a new FTE may be considered by exception. The Rolling FTE may also be used at my discretion as a resource during the annual FTE recruitment authorization.