Transfer of Funds

Training

• (PDF) TOF Restrictions
• (PDF) TOF Training Slides

Current-Year Budget Adjustments

Adjustments to the current-year budget are made in the Financial Information System (FIS):

• (PDF) Should I do a transfer of funds or a transfer of expense?
• Online transfer of fund restrictions
• Creating online journal vouchers
• Approving online journal vouchers
• (Excel) Download the TOF form

Permanent Budget Transactions

Transactions that affect the permanent budget are made in the Financial Manager's Workbench (FMW):

• FMW Training Resources
• (Excel) Download the FMW form

Interlocation Transfer of Funds (ITF)

Effective 9/1/23, a new system for processing Interlocation Transfer of Funds (ITF) was implemented for the University of California.  This new system requires the use of accounting elements consistent with the new systemwide Common Chart of Accounts (CCOA), which was implemented on July 1, 2023.   Instructions and forms for ITFs have been updated.  Budget Analysis and Planning (BAP) will continue to process all outgoing and incoming ITFs and is available to support units in preparing forms for these transfers.  Questions about ITFs should be directed to itf-bap-group@ucsc.edu.

• (PDF) ITF Request Guide with Examples
• (Excel) Download the ITF Request Form (updated 9.1.23)

The deadline for submission of ITF forms is the 20th of each month with the following exceptions:

December - forms due by December 10
May - forms due by May 15

Forms received after the deadline will be processed in the next open ITF processing month.  Please note that no ITF submissions are accepted for June.  The last month to process ITF requrests for the fiscal year is May.

Please note that we are unable to receive forms sent through DocuSign.