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Resource Directory

Topic

Topic/Course Description

Supporting Unit

Resources/Guides/Courses
Account Attributes Learn the attributes that make up the chart of accounts and the importance of each within financial reporting Financial Affairs https://financial.ucsc.edu/Pages/FIS_User_Manual.aspx#ais_heirarchy
Accounting Concepts Introduction to the basic accounting principles that guide general financial policies and procedures. Financial Affairs linkedin.com/learning/accounting-foundations-2018
AIS (student billing)
Benefits Assesments Understand how benefit assesments are applied and processed Budget Analysis & Planning
Budget Concepts Gain a deeper understanding of why we budget, what a budget is, how to determine the right level at which to plan, and how budgets support strategic plans and unit/program goals. Learn about a number of budget methods and models used in higher education and how they can be applied or understood in the context of your unit.
Budget Cycle Annual timeline of key campus wide processes Budget Analysis & Planning
Annual Budget Process Budget Analysis & Planning
Capital Equipment
Capital Projects
Cash Handling Learn the best practices and campus policies for accepting and depositing cash, checks, and credit cards.
Centrally Administered Award Programs
Chart of Accounts (COA) Learn how UCSC organizes its financial ledgers
Common Chart of Accounts (CCoA) 
Course Equivalency
Course Fees Learn when course fees are appropriate, and the full process from proposal to fee collection and reporting. Budget Analysis & Planning https://planning.ucsc.edu/budget/rates-and-assessments/miscellanous-fees-and-course-fees/miscfees-guide.html
Course Materials Allocation
Course Release Discover what course relase is, how it is used, and how to process course release financially
Credit Card Training (PCI security awareness training) This PCI Security Awareness Training course is designed to familiarize university employees on the risks associated with credit card processing. As well as enhance your skills and knowledge to provide best practices in maintaining the security and safety of the university's payment card environment, cardholder data and Ecommerce. Financial Affairs https://financial.ucsc.edu/Pages/PCI_DSS_Print.aspx
Data Universes (data managment) Discover what data universes UCSC manages and how to access them.
Depreciation To save for replacement/renewal of capital equipment, a recharge activity can build in annual depreciation, to a rate charged to use the equipment. Budget Analysis & Planning
Direct Payments
Distribution of Payroll Expense (DOPE) Report
Equipment Managment Learn how capital equipment is managed and tracked
External Revenue External revenue is any revenue generated from an off campus entity. Learn about external revenue policy, collection and reporting requirements.
Facilities and Administration Rate (F&A)
Financial Controls Financial Affairs
Financial Information System (FIS) / Banner
Financial Management
Financial Manager's workbench (FMW) Financial Manager’s Workbench (FMW Web – UCSC Budget System) is the system of record for tracking the Campus’ permanent budget and staffing commitments. Data Management https://datamgmt.ucsc.edu/fmw/index.html
Financial Reporting Learn about the financial statements and financial schedules produced by the university and how the work done across UCSC supports this effort. In addition, learn about the fiscal close process and related timelines for units and the central office, as well as tips for getting ahead of this process to avoid the time crunch.
Fraud Awareness UCSC is committed to responding to fraud risk through an institution-wide program of awareness, transparency, and training. Watch this brief video to learn more about ways to prevent, detect, and report suspected fraud. ITS https://www.youtube.com/watch?v=fSENVml7r44
Fresh Air
Fund Accounting
Fund Raising
Fund Restrictions
Fund Types
Honorarium pay
Indirect Cost Rates
Infoview System Learn more about how to use our campus reporting system
Inter Campus recharge (IOC)
Inter Campus transfer of Funds (ITF)
Internal Controls at UC Santa Cruz This course, aimed at any UC Santa Cruz employee managing university resources, teaches you what internal controls are and how UCSC uses them. It highlights how internal controls should be used within each UCSC department and unit.
MCFAC
Miscellanous Fees
Recharge Designed for units interested in starting a new recharge operation, this course provides guidance for analyzing the viability of a potential recharge operation and steps for calculating expenses and rates.
Recharge Facilities Recharge facilities are campus units that provide a service or product used primarily by other campus units. Recharge facilities establish recharge rates in accordance with applicable University and federal policies and are reviewed anually by the Direct Costing Committee. Budget Analysis & Planning https://planning.ucsc.edu/budget/rates-and-assessments/recharge-rates/index.html
Recharge Revenue (budgeting) Recharge activities with anticipated revenues of $25,000 or more per year should establish revenue projections within the campus’ permanent budget (using Financial Managers Workbench). Review the permanent budget transactions training for guidance. Budget Analysis & Planning / Data Management https://datamgmt.ucsc.edu/fmw/getting-help/perm-bud-trans/index.html
Recharge Revenue (receiving)
Reserves & Reserves Reporting
Revenue Generating Activities
Space Inventory
Sponsored Activities
Staffing List Accessed in Financial Manager's workbench, the Staffing list consists of payroll, provisions and the permanent budget. The campus is required to balance the permanent staffing commitments (payroll and provisiosn) with the permanent staffing budget. Data Management https://datamgmt.ucsc.edu/fmw/getting-help/index.html
Stipend pay
Sub-Cashiering
Transfer of Expense (TOE)
Transfer of Funds/Budget (TOF)
UCPath UCPath is the University of California’s payroll, benefits, human resources and academic personnel solution for all UC employees. Financial Affairs has a sit dedicated to UCPath components and pages that directly relate to funding and budget concerns, briefly described as UCPath Financial. Financial Affairs https://financial.ucsc.edu/Pages/UCPath_Guide.aspx
Unit Roster Report
Working Capital Reporting